part a: strategic overview - Department of Education
part a: strategic overview - Department of Education
part a: strategic overview - Department of Education
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9.2 Operational Information Systems<br />
The De<strong>part</strong>ment makes use <strong>of</strong> the transversal Examinations system to administer<br />
examination results.<br />
In relation to financial performance, the De<strong>part</strong>ment established a monthly process<br />
whereby all managers are required to present an analysis <strong>of</strong> expenditure to date against<br />
operational plan targets and projected cash flows at the Financial Committee.<br />
This process results in a report with recommendations to each manager in the<br />
De<strong>part</strong>ment on how to address deviations and other compliance issues. Underpinning<br />
this process are the principles outlined in the PFMA.<br />
On a quarterly basis, all senior managers meet to review programme performance which<br />
is based on their quarterly programme reports in relation to operational and <strong>strategic</strong><br />
targets and financial data from BAS.<br />
9.3 Information Reporting Systems<br />
A provincially developed system called the Electronic Facilities Management System<br />
(EFMS) provides useful information on every school in the province. This database has<br />
five modules consisting <strong>of</strong>:<br />
1. Programme management;<br />
2. Property register showing the location <strong>of</strong> each school;<br />
3. Facilities management module which deals with projects for new schools or<br />
additional classrooms;<br />
4. Maintenance planning, which enables maintenance and rehabilitation projects to be defined;<br />
5. Property management.<br />
The transversal <strong>Education</strong> Management Information System (EMIS) is used for a range<br />
<strong>of</strong> statistics collected annually on the demographics and other indicators <strong>of</strong> learners,<br />
educators, classrooms and schools.<br />
The National Treasury’s Vulindlela system provides management information from the<br />
Persal and BAS systems in an easy-to-use, web-based format. Table 4 provides<br />
information on who monitors which responsible manager and identifies the mechanisms<br />
used to carry out this monitoring.<br />
Table 4: Responsible Managers, Monitoring Agency and Monitoring Mechanisms<br />
Responsible<br />
Manager<br />
Monitoring Agency Monitoring Mechanism<br />
MEC Premier/ Executive Council/ � Strategic Plans and Budgets�<br />
Legislature<br />
Provincial<br />
/ Auditor-General<br />
�<br />
�<br />
Quarterly Reports�<br />
Annual Reports�<br />
HOD MEC<br />
� Operational Plans and Budgets�<br />
� Monthly Reports�<br />
� Quarterly Reports�<br />
� Annual Reports�<br />
Branch HOD<br />
� Operational Plans and Budgets�<br />
Managers<br />
� Monthly Cash flows�<br />
� Monthly Reports�<br />
� Quarterly Reports�<br />
� Annual Reports�<br />
Line<br />
Branch managers<br />
� Operational Plans and Budgets�<br />
Managers<br />
� Monthly Cash flows�<br />
� Procurement Plans �<br />
5 Year ECDoE Strategic Plan for 2005/06 2005-06 to 2009/10 2009-10. March 21 F (6).doc 2006 Page 17<br />
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