Event Organizers Sector Supplement - Global Reporting Initiative

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RG & EOSS Sustainability Reporting Guidelines EO Event Organizers Sector Supplement Why use the Event Organizers Sector Supplement? The concept of sustainability in the event sector is increasingly important. The development of internationally recognized frameworks such as ISO 20121 and the Event Organizers Sector Supplement provide the sector with guidance on how to report, and manage, sustainability performance. Stakeholder expectations for transparency and requirements for sustainability disclosure are increasing. Event organizers that report their management approach and the results of their practices can benefit in a number of ways, including: • Brand enhancement and associated economic benefits • Financial savings resulting from increased monitoring and evaluation of resource use • Increased understanding of potential economic, environmental and social impacts • Ability to benchmark and compare data • Risk avoidance EO GRI’s Event Organizers Sector Supplement provides event organizers with an opportunity to communicate their sustainability journey, at the same time as generating economic, environmental and social benefits. 14 © 2000-2012 GRI
Event Organizers Sector Supplement EO Sustainability Reporting Guidelines RG & EOSS Glossary Terms that apply to the sector and which are used throughout the document are listed here. They may be repeated on the pages where they are used. Terms used only once are defined on the relevant page. • Attendees: People who are present at an event. In this Supplement, refers to delegates, customers, clients, audience, fans, spectators, or others present at the event. • Accessibility: Measure of admission, freedom to obtain or approach. In this Supplement, the usability of a product, service, environment or facility by people with the widest range of capabilities, ensuring no barriers (including nonphysical barriers) are preventing the product, service, environment or facility from being used equally, safely, confidently, independently and with dignity by everyone. • Accessible environment: An environment with no barriers (including non-physical barriers) preventing it from being used equally, safely, confidently, independently and with dignity by everyone. • Baseline: A measurement or calculation used as a basis for comparison. Usually a measurement taken in the first year of operation, or a projection based on a ‘business as usual’ forecast. • Business as usual: An unchanged operating scenario. In this Supplement, where a previous event does not exist or previous events’ impacts have not been measured, then a business as usual approach, which calculates projected impacts if sustainability initiatives were not introduced, can be taken. For example, projected energy consumption before conservation measures are in place is ‘business as usual’. This gives a projected baseline to measure reduction at the planning stage and compare actual event impacts. • Customer: Purchaser or user of goods or services. In this Supplement, customer may refer to attendees and spectators, people buying merchandise (who may not be attending the event), or a client purchasing services from the organizer. • Customer wellbeing: Customer satisfaction and happiness. In this Supplement, customer wellbeing includes, but goes beyond, health and safety. • Employee: An individual who is, according to national law or practices, recognized as earning a wage or salary as an employee of the reporting organization, including seconded staff. • Employee turnover: Ratio of the number of employees and volunteers who need to be replaced (due to leaving the organization voluntarily or due to dismissal, retirement or death in service) to the average number of employees and volunteers. In this Supplement, this includes employees and volunteers, full-time and part-time employees, freelancers and contracted staff. • Event sector: The industry around staging events, including business, cultural and sports events, and meetings and conventions. • Event life cycle: The stages that characterize the course of existence of a product or service. In this Supplement, life cycle signifies event planning, bidding, convening, dissolution and legacy. • Event location: Indoor or outdoor site that includes both the event venue and the surrounding areas. • Event environment: The setting in which an event takes place. In this Supplement, event environment refers to primary event sites, offsite and satellite events, and any other relevant areas of service activity, including amenities (such as food, sanitation and accommodation) and transportation to the event. • Inclusivity: The principle of not excluding participants and a fundamental principle of sustainable development which, if adopted, will support the event organizer in delivering an inclusive event. In this Supplement, refers to the accessibility of an event, including physical access, affordability, access to awareness of the event through public media, the accessibility of event content, and access to benefits from the event for all key stakeholders, including those who may otherwise be unable to participate. EO Version 3.1/EOSS Final version 15
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Gender Working Group • Ms. Gemma
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Global Reporting Initiative PO Box
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EO Indicator Protocols Set Economic
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EC2 Financial implications and othe
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Relevance The Aspects in the Enviro
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© 2011-2012 GRI The Event Organize
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Event Organizers Sector Supplement - Global Reporting Initiative

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