Event Organizers Sector Supplement - Global Reporting Initiative

IP
&
EOSS
Indicator Protocols Set: PR
Event Organizers Sector Supplement
EO
PR3 Type and scale of event and its
products and services information
required by procedures, and percentage
of significant products and services
provided at the event that are subject
to such information requirements.
1. Relevance
It is important for event organizers to communicate the
sustainability aspects of the event to the attendees and
participants who are content providers.
Accessible and adequate information on the
sustainability impacts of the event and its products
and services (positive and negative) is necessary for
customers and end users to make informed purchasing
choices, and for these preferences to be reflected in the
market. Providing appropriate information and labeling
with respect to sustainability impacts is directly linked
to compliance with certain types of regulations and
codes (such as national laws or the OECD Guidelines
for Multinational Enterprises) and, potentially, with
strategies for brand and market differentiation (e.g.,
initiatives such as management systems certification,
etc.). This measure provides an indication of the degree
to which information and labeling addresses the event
and its products’ and services’ impact on sustainability.
2. Compilation
2.1 Report whether the following event, products
and services information is required by the
organization’s procedures for product and service
information and labeling:
EO
EO
EO
EO
EO
EO
EO
2.2 Report the percentage of significant product or
service categories covered by and assessed for
compliance with such procedures.
Examples for an event could include:
• Percentage of products offered at an event
that are made from recycled material or other
sustainable materials;
• Extent to which a management system covers
the event; and
• Number of visitors to a tradeshow and the
system used for audit and verification.
3. Definitions
Attendees
People who are present at an event. In this Supplement,
refers to delegates, customers, clients, audience, fans,
spectators, or others present at the event.
Participants
People involved and contributing to the content of the
event. In this Supplement, includes athletes, performers,
speakers, exhibitors, contestants or others who play a
visible role in an event.
4. Documentation
Potential information sources include the event
management team, external auditors, marketing,
legal and sales departments and the documentation
collected through quality management systems
and attendee survey forms.
EO
EO
EO
EO
yes
no
5. References
The sourcing of components
of the event and its
products or services
Physical content, particularly
with regard to services,
products and substances
that might produce an
environmental or social
impact
Safe use of the product or
service
Disposal of the product and
environmental/social impacts
Other (explain)
EO
EO
• OECD Guidelines for Multinational Enterprises,
Revision 2000.
6
©2000-2012 GRI