Faculty Handbook - Fairmont State University

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1 ADMINISTRATIVE STRUCTURE The following section contains brief descriptions of the duties and responsibilities of various University officers and administrative structures. It also contains descriptions of the channels of communication available to administrative personnel and to the faculty. Administrative Officers The President is responsible to the Fairmont State University Board of Governors. As chief administrative officer and under the direction of the Chancellor, the President has general authority and responsibility for the institution within the policies and regulations of the Board and of other state and federal authorities. The President’s Cabinet includes the Provost and Vice President for Academic Affairs, the Vice President for Administrative and Fiscal Affairs, the Vice President for Student Services, the Vice President for Institutional Advancement, the Vice President and Chief Information Officer, the Director of Institutional Research, and the Director of Communications. The Provost and Vice President for Academic Affairs is the chief academic and administrative officer of Fairmont State University and is directly responsible to the President. The Provost plans, develops, and coordinates the University’s academic policies and programs. The Associate Provost & Director of Graduate Studies is directly responsible to the Provost and Vice President for Academic Affairs and assists in the conduct of the academic functions of the University. When necessary, the Associate Provost assumes responsibility for academic matters in the absence of the Provost and Vice President for Academic Affairs. Additionally, in conjunction with the Graduate Studies Council, the Director of Graduate Studies oversees the policies governing graduate education, monitors the quality of graduate programs, and sets goals for enhancing graduate education at Fairmont State University. The Assistant Vice President for Academic Services reports to the Provost and Vice President for Academic Affairs and is responsible for managing course schedules and the operation of the Gaston Caperton Center in Clarksburg. College/School Deans, Associate Deans, and Department Chairs are responsible to the Provost and Vice President for Academic Affairs and are charged with implementing academic policies. They have authority to supervise the academic functions of faculty members within their academic units. The Coordinator of the Academic Advising Center reports to the Provost and Vice President for Academic Affairs and coordinates all academic advising services, including those for students who have not selected a degree program and for all transfer and new students during summer registration.
2 The Coordinator of the Regents Bachelor of Arts Degree Program (RBA) reports to the Provost and Vice President for Academic Affairs and is responsible for providing enrollment and advising services for all prospective and currently enrolled students seeking the RBA Degree, and for monitoring and verifying their progress. The Vice President for Administrative and Fiscal Affairs reports to the President. The Office of the Vice President for Administrative and Fiscal Affairs has responsibility for the business functions of the campus. The business functions are comprised of Budget, Accounting, Procurement, the Copy Center, the Physical Plant, Food Service Contract, Bookstore Contract, Housing, Student Activities Center, Parking and Campus Safety enterprises. This responsibility includes the development and monitoring of all campus budgets. The following personnel report to the Vice President for Administrative and Fiscal Affairs: The Assistant Vice-President for Facilities and Capital Projects oversees the maintenance and repair of all physical property assets on and off campus via trades, skills, craft, maintenance, landscaping and custodial personnel; manages capital project planning, development and implementation for all institutional buildings, including oversight of related contracts and liaison with contract personnel. The Assistant Vice-President for Human Resources and Campus / Community Relations is responsible for the operation of the human resources program, providing oversight and leadership in the HR functional areas of recruitment and employment, employee development and training; employee performance evaluation; employee engagement and satisfaction; compensation, benefits, rewards and recognition; relevant employment law, relevant regulations and institutional policy; workers compensation administration; employee relations; oversight of relevant HRIS development, utilization and maintenance; EEO/Affirmative Action; Title IX coordination; and oversight of the Employee Assistance Program (EAP). The Director of Emergency Planning and Chief of Police oversees all emergency operations planning, training, and management, including developing/maintaining written emergency operating plan, policy, and procedures which will include a comprehensive approach to preventing, preparing for, responding to, and recovering from emergency situations; coordinates ongoing training for faculty, staff, and students to promote a safe campus environment; ensures customer service-oriented campus security services while actively enforcing state laws and university regulations (including parking regulations), responding to emergencies, and preventing crime. Director of Budget is responsible for the preparation and oversight of all institutional operating and labor budgets. Director of Accounting is responsible for processing of revenues to the financial ledgers, reconciliations of all bank accounts, financial reports, and audits performed by external firms and agencies.
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Page 4 and 5: i A MESSAGE FROM THE PROVOST Dear C
Page 6 and 7: iii Faculty Meetings ..............
Page 8 and 9: v FOREWORD The Fairmont State Unive
Page 12 and 13: 3 Director of Procurement is respon
Page 14 and 15: 5 Advisory Council of Faculty The F
Page 16 and 17: classified employees duly elected b
Page 18 and 19: 9 EDUCATIONAL PERSONNEL PREPARATION
Page 20 and 21: Section 4. The Faculty may review a
Page 22 and 23: Section 4. The Fairmont State Unive
Page 24 and 25: FAIRMONT STATE UNIVERSITY FACULTY S
Page 26 and 27: Senate may direct the President of
Page 28 and 29: f. If the vote fails to resolve the
Page 30 and 31: a. Publicize and solicit applicatio
Page 32 and 33: 23 N. PRESIDENTIAL PERCEPTION SURVE
Page 34 and 35: The Faculty Personnel Committee eva
Page 36 and 37: EXPERIENCE: 27 1) six years of coll
Page 38 and 39: FACULTY 8 (For Faculty Whose Initia
Page 40 and 41: to that professional and scholarly
Page 42 and 43: Primary consideration will be given
Page 44 and 45: (2) Merit Evaluations for a minimum
Page 46 and 47: the Office of the Provost before th
Page 48 and 49: Classroom Equivalencies The 12-hour
Page 50 and 51: 41 The reviewer will submit a memor
Page 52 and 53: AUTHORITY TO RELEASE PERSONALLY IDE
Page 54 and 55: 45 Faculty Meetings Faculty meeting
Page 56 and 57: New Faculty Enrollment Period for P
Page 58 and 59: 49 Dependent Care FSA Set aside fun
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2 days of accrued leave = 100% of t
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Military Caregiver under FMLA entit
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Fairmont State University Board of
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An eligible employee, spouse, or de
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59 SUPPORT SERVICES Advertising Fai
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other related support functions. Al
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63 Electronic Reserves Electronic r
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The Supply operation provides servi
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Publicity The Office of Public Rela
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BLACKBOARD LEARN AT FAIRMONT STATE
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should be noted that "approved" in
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will be away from campus for an ext
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Fairmont State University’s Core
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speak or write as citizens outside
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3.4. Faculty appointed to clinical-
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4.3.1. The appointee shall render f
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7.2. Promotion shall not be granted
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10.10. Following receipt of the not
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SECTION 16. INFORMAL PROCEDURES FOR
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2.6. A recognized institutional hol
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as they or other employees would be
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coverage pursuant to Section 13, Ar
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13.3. Absences from work due to wea
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97 6.3. While on sabbatical leave,
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99 SECTION 4. FILING of COMPLAINTS
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101 responsible for encouraging and
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103 8.2. Institutional Support. Per
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105 student may be academically dis
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107 employees. This plan shall addr
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109 5.2. Merit Pay Recipients: The
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111 Important Note: Since gifts of
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113 (2) He/she will meet with the c
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When a consensual relationship ends
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117 II. The responsibility for unde
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119 clarifying or interpreting a ma
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121 the Conduct Discipline and Grie
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123 STATEMENT ON SEXUAL HARASSMENT
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125 aspect of campus life and emplo
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127 III. IV. maintenance. Personal
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129 2. In identifying faculty whose
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131 agenda item shall be submitted
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133 leave of absence, and available
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135 (2) The nominee must have attai
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137 absence of the Dean or Associat
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139 APPENDIX A ADDITIONAL CERTIFICA
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141 by this examination include sit
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143 INDEX Absence Policy Faculty, 3
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Faculty Handbook - Fairmont State University

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