Faculty Handbook - Fairmont State University

44
Academic Advising - General Procedures
(1) Deans and Chairs assign faculty to serve as advisors.
(2) Students are assigned an advisor on the basis of the best information available concerning
their academic objectives. Students who are not sure who their advisor is should check
online via the student web product.
(3) Faculty members are assigned advisees according to student’s specific academic objectives.
(4) When a student withdraws or graduates, the advisor must retain any advising records for
five years (2 years for nursing). At the end of five years, the records should be destroyed in
a manner that will preserve student anonymity.
Advising Students with Disabilities
Students with a disability should register in the Office of Disability Services. If a student chooses to
have information regarding a disability disseminated, the student is responsible for notifying
advisors and instructors of any special need. It is requested that advisors schedule pre-registration
advisee meetings with students with disabilities whenever the tentative class schedule is published.
If room changes are necessary, the Registrar’s Office should be notified in order that changes in
room assignments are made before the final schedule is printed.
The provision of reasonable accommodations under the ADA requires collaboration between
student, faculty, and the office of disability services. In particular, faculty are expected to assist
students with providing copies of lecture notes in a discreet and respectful manner if this is an
approved accommodation.
Advisor Pre-registration Procedures
(1) Advisors should allot adequate time for individual appointments in order to provide
academic counseling for students during each pre-registration period. In addition, advisees
should be encouraged to consult with advisors as the need arises, whether during office
hours or by special appointment.
(2) Advisors may access the names of their advisees online. Relevant academic information can
be accessed online in the student database and an academic folder may be developed as the
advisor determines appropriate.
(3) Students must make an appointment and meet with their advisor in order to obtain their
PIN number which is needed to schedule classes for the next term.
(4) It is strongly recommended that individual appointments be scheduled with each advisee in
order to review the student's progress in a program. Advisors may stress the advisability of
particular choices, or additional courses in preparation for graduate school, but they may
not enforce requirements beyond those stated in the University Catalog. If a student insists
on scheduling courses other than those suggested, the advisor should note in the student's
file the disregard of the advice.
Commencement
All full-time faculty and administrators are required to participate in the commencement ceremony
or to attend in other capacities as designated by the Commencement Committee, the Deans, or
other appropriate officials. Caps and gowns may be rented in the Bookstore.