Faculty Handbook - Fairmont State University

APPLICATION MATERIALS AND GUIDELINES
Submit materials to your Dean in time for review and submission to the Provost by December 1.
Note differences in the guidelines depending on the year you were hired: before July 1, 1999 or
after July 1, 1999. If you are applying for both promotion and tenure, you need to prepare only one
portfolio. Be sure to include application materials for both.
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Portfolios must be no larger than a four inch binder.
The outside of your portfolio should have, at a minimum, your name and the action(s)
[promotion, tenure, or promotion and tenure] you seek.
Create a Table of Contents.
Use tabs to separate sections.
Because so many people must handle your portfolio, consider using sleeves for each page
for protection and durability.
1. Application Packet: The packet should be organized in this format:
Application coversheet(s)
Evaluation from Dean, which must include in-class observation. In-class observations must
document the date and time of the observation, the course name, meeting place, and
number of students in attendance.
Evaluations from Peers: An evaluation of the faculty member’s performance by a colleague
designated by the Dean, which must include in-class observation. In-class observations
must document the date and time of the observation, the course name, meeting place, and
number of students in attendance.
Evaluations from Peers: An evaluation of the faculty member’s performance by a colleague
designated by the applicant, which must include in-class observation. In-class observations
must document the date and time of the observation, the course name, meeting place, and
number of students in attendance.
If you are applying for promotion only, you will have two observations and evaluations
from peers and one evaluation from your dean. Note that all evaluations are to include
classroom observation, with specific information about the class observed to be included.
If you are applying for tenure only, you will have two observations and evaluations from
peers and one evaluation from your dean. Note that all evaluations are to include classroom
observation, with specific information about the class observed to be included.
If you are applying for promotion and tenure, you will have four evaluations and
observations from peers (two for promotion and two for tenure). If a candidate is not being
recommended for tenure, the dean would not recommend that candidate for promotion. If,
however, the dean recommends for tenure, he/she may or may not recommend for
promotion as well.
If you wish to use out-of-field observers, please discuss this with your dean.
Materials for the packet are available in the Forms Repository online. The evaluations are sent
directly to the Provost. The Personnel Committee will insert them into your portfolio.
2. Vita: The vita should be organized in the following format:
EDUCATION PROFILE
A list of degrees attained beginning with the highest degree. Indicate institution, field of
study, degrees attained and date. (Official transcripts of all education credentials must be in