Faculty Handbook - Fairmont State University

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SECTION 16. INFORMAL PROCEDURES FOR CONFLICT RESOLUTION. 16.1. Each institution may provide alternative procedures to those set out in West Virginia Code '6C-2 for the resolution of conflicts. SECTION 17. NOTIFICATION OF TERMS AND CONDITIONS OF FACULTY APPOINTMENTS 17.1. Institutions have a large measure of flexibility in determining the form and style whereby faculty are notified each year of the terms of their appointment. When an initial appointment is made, however, or when the conditions of the appointment change, it is crucial that the faculty member be fully informed of the terms and conditions of employment. While a formal contract may not be necessary each year, the institution may choose one of several means of notifying faculty about their appointments: a personal letter, a formal contract, or a combination of a letter with a standard contract attached. 17.1.1. Institutions may offer each year to their full-time term faculty contracts of up to three years duration, subject to the conditions stated in Sections 3, 4 and 9 of this policy. 17.2. The letter of appointment or contract should state the following: 17.2.1. That the appointment (to the specified position) is offered in accordance with the provisions of institutional policy, and (if applicable) of the institution's faculty handbook or other publication. 17.2.2. That the appointment is tenured, tenure-track, clinical-track, librariantrack, term, or Non-tenure-track as defined in this policy. 17.2.3. That the rank (in case of a tenured, clinical-track, term, or tenure-track appointment) is Professor, Associate Professor, Assistant Professor, or Instructor, including a clinical-track designation, as appropriate, or 17.2.4. That the rank (in case of a librarian-track appointment) is Librarian or Professor/Librarian, Associate Librarian or Associate Professor/Librarian, Assistant Librarian or Assistant Professor/Librarian, or Staff Librarian or Instructor/Librarian. 17.2.5. That the appointment is full-time (1.00 FTE or the equivalent, as determined by the institution) or part-time with the FTE identified. 17.2.6. That it is a terminal contract (whenever appropriate). 17.2.7. That it is a joint appointment with another institution (whenever appropriate), with the home institution specified. 17.2.8. The beginning and ending dates of the appointment. 17.2.9. For tenure-track appointments, the academic year in which tenure must be awarded (the "critical year"). 17.2.10. The total salary for the appointment. 17.2.11. That, consistent with the provisions of this policy, employment is subject to the fulfillment of the duties and responsibilities of the position. 17.2.12. That the specific assignments of the position will be determined by the institution. 17.2.13. That any special conditions which are included in the appointment be made a part of the contract only if they are signed by the faculty member and the designated representative of the institution. 17.2.14. That acceptance of the appointment will be specified by the faculty member's signing, dating, and returning a copy of the letter or contract to the 87
designated representative of the institution within a reasonable time, which should be specified. 17.3. Renewal letters, or letters that simply inform the faculty member of a change in salary, need not contain all of the information listed above, but it is appropriate to refer to the earlier letter or contract. 88 TITLE: EMPLOYEE LEAVE TITLE 133 PROCEDURAL RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION SERIES 38 SECTION 1. GENERAL 1.1. Scope - Rule regarding annual leave, military leave, leave of absence without pay, sick leave, special emergency leave, catastrophic leave, parental leave, and witness and jury leave for employees of the Higher Education Policy Commission. 1.2. Authority - West Virginia Code §18B-1-6 1.3. Filing Date - October 20, 1992 1.4. Effective Date - November 19, 1992 SECTION 2. GENERAL LEAVE COVERAGE 2.1. Eligibility for annual and sick leave shall be based on the following: 2.1.1. Employees working on a regular and continuing basis for no less than 1950 hours within a twelve (12) consecutive month period are considered to be full-time employees and are eligible for leave as specified in this document. 2.1.2. Employees working between 1,040 hours and less than 1,950 on a regular and continuing basis during a twelve (12) consecutive month period shall accumulate leave on a pro rata basis. 2.1.3. Employees working less than 1,040 hours are not eligible for leave benefits, 2.2. <strong>Faculty</strong> members on twelve-month appointments are defined as full-time employees and accrue leave according to the appropriate sections of this rule. The provisions of this rule related to annual leave, sick leave, catastrophic leave, special emergency leave, and managing work time in areas affected by interruption to utility or similar situations do not apply to faculty members on annual appointments of less than twelve months. 2.3. Annual and sick leave may not be taken before it is accrued. If an employee works less than a full month, annual and sick leave shall be accumulated on a pro rata basis. 2.4. During a terminal leave period, no type of leave may be accrued. Terminal leave is the period following the last day of scheduled work from employment such as resignation, retirement, etc. 2.5. Length of service shall be total years of service which includes experience with state institutions of higher education and other state agencies. Continuous service is not required to complete the required term. Annual appointment periods of nine (9) months or more shall be credited for one (1) year of service for annual leave calculation purposes.
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2013-2014 Faculty Handbook
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i A MESSAGE FROM THE PROVOST Dear C
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iii Faculty Meetings ..............
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v FOREWORD The Fairmont State Unive
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1 ADMINISTRATIVE STRUCTURE The foll
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3 Director of Procurement is respon
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5 Advisory Council of Faculty The F
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classified employees duly elected b
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9 EDUCATIONAL PERSONNEL PREPARATION
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Section 4. The Faculty may review a
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Section 4. The Fairmont State Unive
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FAIRMONT STATE UNIVERSITY FACULTY S
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Senate may direct the President of
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f. If the vote fails to resolve the
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a. Publicize and solicit applicatio
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23 N. PRESIDENTIAL PERCEPTION SURVE
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The Faculty Personnel Committee eva
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EXPERIENCE: 27 1) six years of coll
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FACULTY 8 (For Faculty Whose Initia
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to that professional and scholarly
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Primary consideration will be given
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(2) Merit Evaluations for a minimum
Page 46 and 47: the Office of the Provost before th
Page 48 and 49: Classroom Equivalencies The 12-hour
Page 50 and 51: 41 The reviewer will submit a memor
Page 52 and 53: AUTHORITY TO RELEASE PERSONALLY IDE
Page 54 and 55: 45 Faculty Meetings Faculty meeting
Page 56 and 57: New Faculty Enrollment Period for P
Page 58 and 59: 49 Dependent Care FSA Set aside fun
Page 60 and 61: 2 days of accrued leave = 100% of t
Page 62 and 63: Military Caregiver under FMLA entit
Page 64 and 65: Fairmont State University Board of
Page 66 and 67: An eligible employee, spouse, or de
Page 68 and 69: 59 SUPPORT SERVICES Advertising Fai
Page 70 and 71: other related support functions. Al
Page 72 and 73: 63 Electronic Reserves Electronic r
Page 74 and 75: The Supply operation provides servi
Page 76 and 77: Publicity The Office of Public Rela
Page 78 and 79: BLACKBOARD LEARN AT FAIRMONT STATE
Page 80 and 81: should be noted that "approved" in
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Page 86 and 87: speak or write as citizens outside
Page 88 and 89: 3.4. Faculty appointed to clinical-
Page 90 and 91: 4.3.1. The appointee shall render f
Page 92 and 93: 7.2. Promotion shall not be granted
Page 94 and 95: 10.10. Following receipt of the not
Page 98 and 99: 2.6. A recognized institutional hol
Page 100 and 101: as they or other employees would be
Page 102 and 103: coverage pursuant to Section 13, Ar
Page 104 and 105: 13.3. Absences from work due to wea
Page 106 and 107: 97 6.3. While on sabbatical leave,
Page 108 and 109: 99 SECTION 4. FILING of COMPLAINTS
Page 110 and 111: 101 responsible for encouraging and
Page 112 and 113: 103 8.2. Institutional Support. Per
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Page 116 and 117: 107 employees. This plan shall addr
Page 118 and 119: 109 5.2. Merit Pay Recipients: The
Page 120 and 121: 111 Important Note: Since gifts of
Page 122 and 123: 113 (2) He/she will meet with the c
Page 124 and 125: When a consensual relationship ends
Page 126 and 127: 117 II. The responsibility for unde
Page 128 and 129: 119 clarifying or interpreting a ma
Page 130 and 131: 121 the Conduct Discipline and Grie
Page 132 and 133: 123 STATEMENT ON SEXUAL HARASSMENT
Page 134 and 135: 125 aspect of campus life and emplo
Page 136 and 137: 127 III. IV. maintenance. Personal
Page 138 and 139: 129 2. In identifying faculty whose
Page 140 and 141: 131 agenda item shall be submitted
Page 142 and 143: 133 leave of absence, and available
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137 absence of the Dean or Associat
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139 APPENDIX A ADDITIONAL CERTIFICA
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141 by this examination include sit
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143 INDEX Absence Policy Faculty, 3
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Faculty Handbook - Fairmont State University

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