Annual Report 2010 - St. James's Hospital
Annual Report 2010 - St. James's Hospital
Annual Report 2010 - St. James's Hospital
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Corporate Division <strong>Report</strong>s I Materials Management<br />
The Procurement Unit has continued to improved effi ciencies<br />
of its business processes by the utilisation of best practice<br />
and IT enablement.<br />
Contracts Overview <strong>2010</strong><br />
Goods/Services under formal contract in <strong>2010</strong> €92,174,461<br />
Total Number of contracts in place 164<br />
The increase in Goods/Services under formal contract is due to increase in the product/services<br />
categories now under the remit of the procurement function.<br />
In <strong>2010</strong> goods/services under formal contract represented<br />
91% of the overall spend under the remit of the Department.<br />
The number of products and services captured under<br />
formal contract continues to expand. Supply markets are<br />
continuously analysed to identify new opportunities and<br />
ensure best value for money is achieved.<br />
A number of new contracts which were advertised and<br />
analysed in <strong>2010</strong> include:<br />
Medical Devices<br />
• Critical Care Respiratory and Anaesthetic Contract<br />
(circa €1.2m)<br />
• General Theatre and <strong>Hospital</strong> <strong>St</strong>erile Supplies Products<br />
(circa €1.1M)<br />
Medical Equipment<br />
• MRI scans<br />
• Interventional Radiology System<br />
Support Services<br />
• Health Care Assistants (circa €4m)<br />
Laboratory<br />
• Endocrine Workload<br />
Other Service<br />
• Cold Chain Services<br />
The Procurement also engaged with HSE Procurement on key<br />
Contracts such as Interventional Cardiology, yielded savings<br />
have been achieved offering better value for existing business.<br />
IT enabled initiatives SAP/Materials<br />
Management <strong>2010</strong><br />
The department continued to collaborate with the <strong>Hospital</strong>’s<br />
SAP Finance/Materials Management team on a number<br />
of initiatives.<br />
• Information and training for the incorporation of external<br />
services management into the <strong>Hospital</strong>’s process fl ow<br />
• Design, confi guration and implementation of invoice<br />
reconciliation workfl ow in order to automate this process,<br />
eliminate paper and improve communication between<br />
materials management and accounts payable<br />
• Continued enhancement of customised reports to meet<br />
the business needs of the <strong>Hospital</strong><br />
• Processes mapped and optimised to allow the extension of<br />
<strong>Hospital</strong> procurement procedures on SAP to Blood, blood<br />
products and HLA tests. This means that all procurement<br />
with the exception of Pharmacy is channelled through the<br />
<strong>Hospital</strong>’s Enterprise Resource Planning (ERP) system<br />
• Commenced Electronic Data Interchange project with key<br />
vendor to completely automate the purchase order, goods<br />
receipt and invoice transactions between both organisations<br />
• Completed Technical upgrade & Unicode conversion of the<br />
SAP software including migration to new hardware, thus<br />
ensuring continued stability and currency of the system for<br />
the immediate future<br />
Materials Management Department Review<br />
In December <strong>2010</strong>, the Materials Management Department<br />
was split into two distinctive functions as part of an ongoing<br />
programme for improvement.<br />
The Procurement Unit is now a sub set of the Finance<br />
Department and the Logistic unit has transferred to General<br />
Support Services.<br />
The number of purchase orders generated was 26,547<br />
in <strong>2010</strong>.<br />
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