Guidelines for Preparing DoD Pest Control Contracts Using ...

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February 1997AFPMB TIM #39GPWS-QA GuideC. Performance Requirements Summary. As noted previously in the User's Guide (paragraph III.E),the PRS table will be used primarily by the contracting officer in conjunction with the CONSEQUENCESOF CONTRACTOR'S FAILURE TO PERFORM REQUIRED SERVICES, ESTIMATING THEPRICE OF NONPERFORMED OR UNSATISFACTORY WORK, and SCHEDULE OFDEDUCTIONS clauses, in making payment deductions for unsatisfactory performance ornonperformance of contract requirements. The table is also very useful in the preparation of QA planssince it summarizes the work requirements, standards of performance, and maximum allowable defectrates (MADRs) for each contract requirement. A sample PRS table, which reflects the contractrequirements and work requirements of this GPWS, is provided in Attachment J-E1. Of course this tablemust be modified to reflect the requirements of the tailored PWS. NAVFAC MO-327 and theNAVFAC RSED (V3.2) implementation guide provide guidance on the development of PRS tables andcalculation of payment deductions, and should be referred to by the user. (needs Component equivalentdocument citation)1. MADRs are defect rates above which the Contractor's quality control is consideredunsatisfactory for any particular work requirement. The MADR selected for any particular workrequirement should reflect both the expected population of services and the requirement's importance.For example, the MADR for subterranean termite control work quality should be smaller than that fornuisance pest control, since the potential damage from lack of termite control far exceeds that ofcockroach control. Note that MADRs do not affect sample sizes or the method of calculating paymentdeductions in any way. Suggested values are included in Attachment J-E1; however, these must betailored by the user.2. In the "WEIGHT" column the value of each work requirement is specified as a percentage of theprice of the contract requirement with which it is associated. Careful consideration must be given toobjectively assigning these percentages since they will be used in making payment deductions. Onemethod which may be used is to calculate the cost of each work requirement using EngineeredPerformance Standards (EPS) and then use these costs to determine the percentage to be assigned toeach work requirement. Values for timeliness work requirements will be the most difficult to determinesince they are by nature subjective. The percentages suggested in GPWS Attachment J-E1 should becarefully reviewed and tailored by the user.III. SAMPLE QUALITY ASSURANCE PLANS. There are thirteen sample QA plans provided in thisGPWS. They are:QA Plan #1 - Service CallsQA Plan #2 - Scheduled Nuisance Pest ControlQA Plan #3 - Structural Wood InspectionQA Plan #4 - Subterranean Termite and Powder Post Beetle ControlQA-6
February 1997AFPMB TIM #39GPWS-QA GuideQA Plan #5 - Drywood Termite and Unscheduled Stored Products Pest ControlQA Plan #6 - Scheduled Stored Products Pest ControlQA Plan #7 - Adult Mosquito SurveillanceQA Plan #8 - Larval Surveillance and ControlQA Plan #9 - Adult Mosquito Control and Aerial Pesticide ApplicationQA Plan #10 - Fly ControlQA Plan #11 - Ornamental and Turf Pest ControlQA Plan #12 - Scheduled Weed ControlQA Plan #13 - Unscheduled Miscellaneous Pest ControlA. Of course each sample QA plan must be tailored to reflect the pests being controlled, changesmade by the user to Section C of the GPWS and the PRS table, and changes in methods of surveillance,evaluation work sheets, etc. For example, at a small installation or one where there are few schedulednuisance pest control services, the user may want to use 100% inspection as the method of surveillancerather than the suggested method, planned sampling.B. Tailored QA plans should be self contained documents written in sufficient detail to precludeextensive reference to other documents or manuals. Tailored plans should contain examples of allevaluation work sheets, summary reports, and other forms which will be used for documenting Contractorperformance. Sample selection, evaluation, analysis of results, and other procedures should be as detailedas possible.C. Sample size determinations, sampling procedures, and payment deduction calculations in the sampleQA plans are based on manual methods. The user should be aware that computerized methods ofperforming these functions have been developed which greatly reduce the time and number of manualcalculations required, especially when random sampling is selected as the method of surveillance.Typically, these computer programs will determine the sample size required for a given population ofservices to be randomly sampled, select the appropriate number of random numbers within a given range,summarize inspection results and perform associated payment calculations, perform random samplingconfidence calculations, etc. Interested users should contact their geographical MAJCOM PMC forcopies of this and other programs which may be available.QA-7
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