Guidelines for Preparing DoD Pest Control Contracts Using ...

February 1997AFPMB TIM #39GPWS-QA Guideb. A separate EVALUATION WORK SHEET will be used to document inspection results forunscheduled services. Each work requirement will be evaluated as services are completed andappropriate information recorded.9. Analysis of Results. At the end of the month, the QAE will summarize the results of the month'sinspections and calculate ODRs and recommended payment deductions for each work requirement.a. Payment deductions for scheduled services will be calculated on a MONTHLY PAYMENTDEDUCTION FORM. A separate form will be filled out for each type of treatment since there areseparate prices for each service in the Schedule of Deductions. For example, if shrub and tree bagwormcontrol, and both critical and non-critical area fire ant control services are performed during the month,four MONTHLY PAYMENT DEDUCTION FORMs will be filled out. A sample MONTHLYPAYMENT DEDUCTION FORM for shrub bagworm control is attached. Payment deductions forunscheduled services will be subtracted from each indefinite quantity delivery order invoiced by theContractor.b. ODRs will be calculated for each work requirement for the overall performance of ornamentaland turf pest control services by summarizing the inspection results from all EVALUATION WORKSHEETs, both scheduled and unscheduled, using the following formula:ODR = Total Number of Defects Observed in Sample x 100Number of Services Sampled(1) If the ODR for a work requirement is less than or equal to its MADR, the Contractor'soverall performance of that requirement is satisfactory for the month. If the ODR is less than ½ theMADR, the QAE should recommend to the COR to notify the Contractor that performance is excellentand to keep up the good work. Consider using reduced surveillance for scheduled services for thecoming evaluation period.(2) If the ODR for a work requirement is greater than its MADR, overall performance of thatQA-59