Guidelines for Preparing DoD Pest Control Contracts Using ...

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February 1997AFPMB TIM #39GPWS-QA Guidetreatment. The QAE will not allow work to proceed without strict Contractor adherence to allrequirements. At least one complete inspection will be made prior to introduction of the fumigant into thestructure to ensure all safety precautions have been taken and preparation requirements listed in thespecification have been properly completed. The QAE will be present to ensure the correct amount ofchloropicrin is used and properly distributed, the pesticide solution is properly mixed and applied, and thefumigant is being adequately disbursed at the correct dosage. The QAE will periodically check on guardsand other safety measures throughout the 24-hour fumigation period, and at each of the required fumigantsamplings. After fumigation, the QAE will ensure the building is properly aerated and checked, thebuilding and site have been cleaned up and any damage repaired, pilot lights have been relit, etc. Pestmanagement records for each treatment will be inspected at the end of the month when the invoice isreceived; spot checks will be made during the month as required to verify records are routinely beingcompleted within 24 hours of performance. All warranty paperwork must be submitted and verified priorto payment for each service.(1) Work Evaluation. Quality of work will be evaluated each time work is inspected. Anoverall grade for quality of work will be assigned at the final inspection of each treatment. Whendetermining the overall quality of work grade, the QAE must carefully consider the total scope of workrequired and subjectively judge whether it has been substantially completed by the Contractor without aninordinate amount of rework being required. Generally, the QAE should grade a treatment satisfactoryoverall for quality of work if there has been no willful departure from the contract, there is no omission ofessential work, and essentially 95% or more of the total work has been completed without rework beingrequired. If overall quality of work for a delivery order is considered unsatisfactory, timeliness must alsobe considered unsatisfactory.(2) Evaluation Work Sheets. A grade of either satisfactory (S) or unsatisfactory (U) and abrief description of any noted defects will be recorded on the attached EVALUATION WORK SHEETeach time the work is inspected. A separate work sheet will be used for each delivery order. Providecopies of all negative EVALUATION WORK SHEETs to the Contractor.b. Stored Products Pests. The QAE will coordinate with the installation veterinary technician orother appropriate individual to ensure each unscheduled stored products treatment is adequately evaluatedbased on proper use of pheromone traps. Each service will be inspected prior to gas release, immediatelyafter clearance, and at approximately 30 days after treatment. Quality of work will be consideredunsatisfactory if there is visible pest installation immediately after treatment, or if evidence of live insects isfound within 30 days after fumigation unless conclusive evidence shows the source of reinfestation is froman unfumigated commodity. Pest management records for each sampled service will be inspected at theend of the month when the invoice is received; spot checks will be made during the month as required toverify records are routinely being completed within 24 hours of performance.QA-26
February 1997AFPMB TIM #39GPWS-QA Guide(1) Evaluation Work Sheets. A grade of either satisfactory (S) or unsatisfactory (U) and abrief description of any noted defects will be recorded on the attached EVALUATION WORK SHEETeach time the work is inspected. A separate work sheet will be used for each delivery order. Providecopies of all negative EVALUATION WORK SHEETs to the Contractor.(2) Call Backs. Rework will normally be required and must be completed by the Contractorwithin 24 hours. Each retreatment will be inspected and appropriate notations made on theEVALUATION WORK SHEET.9. Analysis of Results. At the end of the month, the QAE will summarize the overall grades assigned forall delivery orders completed during the month, and calculate observed defect rates (ODRs) for each ofthe work requirements using the following formula:ODR = Number of unsatisfactory overall grades x 100Total number of treatments inspectedFor example:Number of unsatisfactory overall grades for timeliness = 1Number of delivery orders inspected = 4ODR for timeliness = 1 ÷ 4 x 100 = 25%a. If the ODR for a work requirement is less than or equal to its MADR, overall performance of thatrequirement is satisfactory for the month. If the ODR is less than ½ the MADR, the QAE shouldrecommend to the COR to notify the Contractor that performance is excellent and to keep up the goodwork.b. If the ODR for a work requirement is greater than its MADR, overall performance of thatrequirement is unsatisfactory and the QAE should recommend to the COR that a CDR be issued to theContractor, or that stronger action be taken. NOTE: Since the MADR for quality of work for bothcontract requirements is zero, an overall unsatisfactory quality grade on any delivery order will result in anoverall unsatisfactory quality rating for the entire contract requirement.c. Payment deductions, including liquidated damages, will be calculated using the work requirementweights set forth in the PRS table and subtracted from each completed indefinite quantity delivery orderinvoiced by the Contractor.QA-27
Page 1 and 2: ARMED FORCES PEST MANAGEMENT BOARDT
Page 3 and 4: Shop Facilities, Vehicles, and Pest
Page 5 and 6: vehicles:●●●Small purchase, w
Page 7 and 8: cockroaches and ants. Much of this
Page 9 and 10: 5. Pest Management Coordinator - de
Page 11 and 12: DoD GUIDE PERFORMANCE WORK STATEMEN
Page 13 and 14: February 1997AFPMB TIM #39GPWS-QA G
Page 23 and 24: WORK REQUIREMENTSWORKAUTHNUMBERSERV
Page 29 and 30: WORK REQUIREMENTSSERVICELOCATIONDAT
Page 37: February 1997AFPMB TIM #39GPWS-QA G
Page 45 and 46: SERVICELOCATIONDATEUNITPRICETIMELYS
Page 59 and 60: WORK REQUIREMENTSDATE/TIMETIMELYSER
Page 65 and 66: DELIVERYORDERNUMBER 2DATE/TIMESERVI
Page 79 and 80: SERVICELOCATIONQUANTITYUNSATLFSFTIM
Page 85 and 86: WORK REQUIREMENTSDATE/TIMETIMELYSER

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