Board policy manual & workplace conduct - Kingston General Hospital

ISSUED BY:AUTHORIZED BY:CATEGORY:COMMITTEE:KGH Board of DirectorsKGH Board of DirectorsBuild & Maintain Positive RelationshipsGovernanceNUMBER: VI-5ISSUE DATE: April 2010REVISION DATES:REVIEW DATE: April 2011PAGE: 1 of 1SUBJECT:COMMUNICATIONSArticle 4.10 (f) (vi) of the By-law provides for the Board of Directors to build and maintainpositive relationships with the Corporation’s stakeholders through and policy and plan foreffective communications.The Board will ensure that the CEO puts an effective communications and stakeholdersrelations plan in place and will review this with the Board on an annual basis.The Board Chair is the spokesperson on behalf of the Hospital for matters related to Boardgovernance. The Chief Executive Officer (CEO) is the spokesperson on behalf of the Hospitalfor all hospital matters. The CEO and Board Chair will mutually determine their respective rolesas may be required from time to time. No Board Director will be a spokesperson for the Boardunless specifically delegated by the Board Chair.The Board will ensure information on the hospital website is posted including:i) The membership of the Board of Directorsii) The nominations process for Board Directors and non-Director members of BoardStanding and Ad Hoc Committees;iii) The hospital By-law;iv) Board Standing and Ad Hoc committees, including terms of reference andmembership;Mechanisms for regular communication to the public on the activities of the Board may includebut are not limited to:• posting on the hospital website minutes/summaries of the open meetings of theBoard of Directors;• an annual report to the Governors Advisory Council and the community on theactivities of the hospital; and• periodic articles in the local media on matters of interest to the communities servedby the hospital.