Board policy manual & workplace conduct - Kingston General Hospital

ISSUED BY:AUTHORIZED BY:CATEGORY:COMMITTEE:KGH Board of DirectorsKGH Board of DirectorsBoard EffectivenessArticle B: Governance ProcessGovernanceNUMBER: V-B-3ISSUE DATE: June 2012REVISION DATES:REVIEW DATE:PAGE: 1 of 1SUBJECT:BOARD ORIENTATIONArticle 4.11(l) of the By-law provides that each Director is expected to participate in an initialorientation process.New Directors are legally responsible to carry out their duties from the day they are elected orappointed to the Board of Directors. New Directors must be oriented to Kingston GeneralHospital, current health care issues and their role as a Director.The Board of Directors delegates responsibility to the Governance Committee for orientation ofnew Directors. The Chair of each Board Committee is expected to take an active role in theorientation process, specifically with respect to the mandate and Terms of Reference of theCommittee for which he/she chairs.Orientation will take place in a timely manner as soon as possible after the appointment of aDirector and will include:i) Orientation to Kingston General Hospital as an Academic Health Sciences Centrewithin the context of the Southeast LHIN and regional health system and overview ofBoard and individual Director governance roles and responsibilities includingcompletion of an annual declaration and checklist to be filed in the CEO’s office.ii) Reference Manual: Content will include: the KGH By-law; the KGH-Queen’sUniversity Affiliation Agreement ; Board of Directors Policies; key information onKingston General Hospital, the Southeast LHIN, health service provider partners andthe Ministry of Health and Long-Term Care. The manual will be reviewed annually.iii) Mentoring: Each new Director may be paired with a mentor on the Board. Thementor will attend orientation sessions with the new Director, sit with them at Boardmeetings, ask if the information presented was clear, and answer any questions theymay have about the meeting.iv) Internal and External Resources: Additional resources and expertise may be madeavailable to support the orientation program e.g. Kingston General Hospital staff topresent and provide an introduction to issues in their area; external speakers;attendance at Hospital sponsored events etc.Participants will evaluate the orientation program on completion.A Board manual including all orientation materials, the KGH By-law and Board of DirectorsPolicies will be maintained by the Board Secretary.