Board policy manual & workplace conduct - Kingston General Hospital

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ISSUED BY:AUTHORIZED BY:CATEGORY:COMMITTEE:KGH Board of DirectorsKGH Board of DirectorsFinancial and Organizational ViabilityResourcesNUMBER: IV-1ISSUE DATE: April 2010REVISION DATES:REVIEW DATE: April 2011PAGE: 1 of 1SUBJECT:FINANCIAL OBJECTIVESArticle 4.10 (d) includes the responsibilities of the Board of Directors to ensure financial andorganizational viability.The Board will ensure that the Hospital is operated and managed in an efficient and effectivemanner according to accepted business and financial practices and approved policies, and thatthe Hospital operates within its approved funding and in alignment with the Hospital ServicesAccountability Agreement (H-SAA). The CEO is accountable to the Board for ensuring thatthese objectives are achieved, that the fiscal position of the organization is not placed at risk,and that adequate internal controls and processes are in place, monitored for compliance, andperiodically reviewed by the Resources and Audit Committees of the Board.A material deviation of actual expenditures from Board approved priorities will not properly occurwithout prior approval of the Board. Accordingly, the CEO will not:• Direct or approve the expenditure of designated revenue for other than its intendedpurpose;• Direct or approve the expenditure of more funds than have been budgeted, or expendmore funds than have been received or reasonably forecast to be received;• Use any reserves except as provided in the approved budget;• Direct or approve the accumulation of debt for operational requirements in an amountgreater than provided within the budget and indicated by the cash flow projectionsassociated with the budget;• Direct or approve the cash position falling, at any time, below the amount needed tosettle payroll and all other obligations in a timely manner, in accordance with generallyaccepted good business practices or the agreed terms inherent with the obligation; or• Knowingly allow any payments or filings to be overdue or inaccurately filed.
ISSUED BY:AUTHORIZED BY:CATEGORY:COMMITTEE:KGH Board of DirectorsKGH Board of DirectorsFinancial and Organizational ViabilityResourcesNUMBER: IV-2ISSUE DATE: April 2010REVISION DATES:REVIEW DATE: April 2011PAGE: 1 of 2SUBJECT:FINANCIAL PLANNING AND PERFORMANCEArticle 4.10 d (i) of the By-law provides for the Board of Directors to review the HospitalAccountability Planning Submission (HAPS), and approve the Hospital Services AccountabilityAgreement (H-SAA) for submission to the South East Local Health Integration Network (SELHIN) by a date in compliance with its requirements.The Board will not approve an annual budget that projects a deficit position, unless explicitlydirected or permitted to do so by the Ministry of Health and Long-Term Care or the SE LHIN.The Hospital Accountability Planning Submission (HAPS) will be aligned with the Board’sestablished priorities, and will not place the organization at financial risk. The Board will requirethat the operating plan address the working capital needs of the organization.The CEO is responsible for preparing the HAPS for each fiscal year. Prior to the Board grantingits approval, Resources Committee will review and recommend these documents forpresentation to the Board.The Chief Executive Officer (CEO) will ensure that appropriate and effective administrativepolicies and procedures exist to manage operating expenses within the annual budget plan, andthat these policies and procedures are monitored for compliance and reviewed periodically.The annual budget will contain sufficient information to provide:i) A reasonable projection of revenues and expenses;ii) A separation of capital and operational items;iii) A cash flow analysis, including borrowing requirements;iv) Disclosure of significant changes in financial position;v) Disclosure of all material planning assumptions; andvi) Material changes to accounting treatment.Monitoring of Financial PerformanceNOTE: Board and Resources Committee needs to determine the frequency of reporting.On a regularly reported basis, determined by the by-laws and terms of reference, the Board ofDirectors will conduct a thorough assessment of the organization’s financial statement andperformance of indicators.
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SUBJECT:Policy #VI-7Naming of KGH A
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Appendix ANamed Recognition - KGH A
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Board policy manual & workplace conduct - Kingston General Hospital

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