Board policy manual & workplace conduct - Kingston General Hospital

ISSUED BY:AUTHORIZED BY:CATEGORY:COMMITTEE:KGH Board of DirectorsKGH Board of DirectorsFinancial and Organizational ViabilityResourcesNUMBER: IV-5ISSUE DATE: April 2010REVISION DATES:REVIEW DATE: April 2011PAGE: 1 of 1SUBJECT:SIGNING OFFICERSIn accordance with By-Law 1 (Article 9.02 and 9.03), the Board shall by resolution, from time totime, designate the signing officers of the Corporation and authorize individuals to signcontracts, agreements, and carryout the business of the corporation, including:i) to draw, accept, sign and make all or any bills of exchange, promissory notes,cheques, and orders for payment of money;ii) to receive and deposit all Corporation monies in the bank and give receipts for same;iii) subject to the approval of the Board, to assign and transfer to the bank all or anystocks, bonds, or other securities;iv) from time to time, to borrow money from the bank Ref IV-6 Borrowing;v) to transact with the said bank any business which they may think fit;vi) to negotiate with, deposit with, endorse or transfer to the bank, but for the credit ofthe Corporation only, all or any bills of exchange, promissory notes, cheques, ororders for the payment of money and other negotiable paper;vii) from time to time, to arrange, settle, balance, and certify all books and accountsbetween the Corporation and the bank designated by the Board;viii) to receive all paid cheques and vouchers; andix) to sign the bank’s form of settlement of balance and release.Two signing officers shall be required to sign cheques, contracts, agreements, bills of exchangeor other negotiable instruments and orders for payment, except as specifically provided for in aBoard resolution. The Board by resolution, from time to time, will assign limits of authority toSigning Officers and clarify the incidences where Board Designated Signing Officers must beone of the signatories.For further clarity, Hospital employees are not authorized to bind the Hospital to contracts orincur expenditures unless they have been delegated that authority.The CEO is accountable to the Board of Directors for ensuring that appropriate administrativepolicies and procedures are in place regarding signing authority, and that these policies andprocedures are monitored for compliance and reviewed annually by the Resources Committeeof the Board.