Board policy manual & workplace conduct - Kingston General Hospital

ISSUED BY:AUTHORIZED BY:CATEGORY:COMMITTEE:KGH Board of DirectorsKGH Board of DirectorsBoard EffectivenessArticle B: Governance ProcessGovernanceNUMBER: V-B-6ISSUE DATE: April 2010REVISION DATES:REVIEW DATE: April 2011PAGE: 1 of 2SUBJECT:BOARD MEETINGSThis policy supplements Article 7 of the By-law on meetings of the Board of Directors.Open Board MeetingsThe public, hospital staff and media are welcome to observe the open portion of the Board’smeeting to:• Facilitate the conduct of the Board’s business in an open and transparent manner;• Ensure the Hospital maintains a close relationships with: the public, media, andstakeholder groups• Generate trust, openness and accountability.The open part of Board meetings will be held at times generally recognized as convenient forthe public to attend. Notice of the times and dates of such meetings will be provided annually tothe public on the hospital website.Recording devices, videotaping and photography are prohibited except for discretionary use bythe Recording Secretary for the purposes of taking minutes of the meeting.In-Camera Board MeetingsThe Board of Directors has the right to close to the public, hospital staff and media, anymeeting or part of a meeting if the Board deems an in-camera session to be necessary toprotect the interests of the public or a person. Matters that may generally be dealt with in an incamerasession include, but are not limited to:• Matters involving property;• Matters involving litigation;• Material contracts;• Human resources issues;• Professional staff appointments, re-appointments and credentialing issues;• Patient issues; and• Any matters that the Board determines should be subject of a closed session.A Board motion is required to move into, and to rise from, an in-camera session.During an in-camera session, all persons who are not Board Members with the exception of theChief Executive Officer will be excluded from the meeting; provided, however, Hospitalpersonnel and others may be permitted to attend all or a portion of the In-Camera session uponthe invitation of the Board as advised by the Chief Executive Officer.