Board policy manual & workplace conduct - Kingston General Hospital

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ISSUED BY:AUTHORIZED BY:CATEGORY:COMMITTEE:KGH Board of DirectorsKGH Board of DirectorsBoard EffectivenessArticle B: Governance ProcessGovernanceNUMBER: V-B-8ISSUE DATE: April 2010REVISION DATES: May 2011REVIEW DATE: April 2011PAGE: 1 of 1SUBJECT:REIMBURSEMENT OF DIRECTOR & NON-DIRECTOREXPENSESMembers of the Board of Directors and non-Director (external members) will be fairly andreasonably compensated for out-of-pocket expenses incurred while traveling on approvedKingston General Hospital Board-related business. The CEO and/or Board Chair are requiredto pre-approve all travel requests.1. Directors/non-Directors will be reimbursed for expenses associated with attendance atBoard meetings, committee meetings, and general and annual Membership meetings inaccordance with this Policy.2. Directors/non-Directors are encouraged to attend meetings, conferences, andeducational events as reasonably required to properly discharge their duties.Directors/non-Directors will be authorized to attend meetings, conferences andeducational events based on the annual Board work plan for ongoing education and willbe reimbursed for expenses associated with these events according to this policy.3. A Director/non-Director who live in excess of 100 kms from Kingston General Hospital(round trip) will be paid the same mileage rate as paid to those employees of KingstonGeneral Hospital and will be paid for all distances necessarily traveled to dischargehis/her duties calculated from the Director’s home location.. If the individual travels byrental car, train or plane, a receipt is required and the actual rental fee, train fare orplane fare will be reimbursed. An attempt should be made to use the most economicalmeans of travel with due regard for convenience which includes car-pooling.4. A Director will be reimbursed for his/her registration costs unless the registration fee hasbeen paid in advance by Kingston General Hospital or another entity. In order to obtainreimbursement for registration fees, a receipt is required.5. A Director attending a meeting, convention or seminar will be reimbursed for allreasonable expenses while traveling to and from the event and during the event inkeeping with KGH’s administrative travel policy for employees. In order to obtainreimbursement for registration fees, receipts are required.6. A Director may be asked by Kingston General Hospital to be a Board member of anotherprovincial organization. That Director may, upon Board approval, be reimbursed forexpenses incurred in attending meetings of that Board in accordance with this Articleproviding the expenses are not covered by the provincial association.
SUBJECT:Policy # V-B-8Reimbursement of Director & Non-Director ExpensesPage 2 of 27. From time to time, the Board Chair or his/her designate may be required to meet withrepresentatives of Provincial ministries or other organizations to discuss matters relatingto Kingston General Hospital. When this occasion arises, the Board Chair, or his/herdesignate is entitled to reimbursement of reasonable costs associated with travel,accommodation and meals.8. In no case will reimbursement of expenses pursuant to this policy include reimbursementfor entertainment services, or personal services such as massage or aesthetic services.9. Directors are insured under the Hospital’s Travel Accident Policy for accidental deathand dismemberment in the principal sum of $250,000 while travelling on Hospitalbusiness. The cost of any additional trip insurance is not reimbursable.
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Kingston General Hospital Board of
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Kingston General Hospital Board of
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SUBJECT:Policy #II-4CEO Compensatio
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KINGSTON GENERAL HOSPITALADMINISTRA
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KINGSTON GENERAL HOSPITALADMINISTRA
Page 44 and 45: KINGSTON GENERAL HOSPITALADMINISTRA
Page 50 and 51: WORKPLACE CONDUCT POLICY # III-12Po
Page 52 and 53: Policy 01-218Appendix CPage 1 of 4P
Page 54 and 55: Receiver Investigation Flow (sectio
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Page 58 and 59: SUBJECT:Policy #IV-2Financial Plann
Page 68 and 69: SUBJECT:Policy # V-2Conflict of Int
Page 70 and 71: SUBJECT:Policy # V-A-1Director and
Page 72 and 73: SUBJECT:Policy # V-A-2Board Standin
Page 74 and 75: SUBJECT:Policy # V-A-3Position Desc
Page 80 and 81: SUBJECT:Policy # V-A-6Position Desc
Page 82 and 83: SUBJECT:Policy # V-B-0Process for N
Page 84 and 85: SUBJECT:Policy # V-B-1Process for S
Page 92 and 93: SUBJECT:Policy # V-B-6Board Meeting
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Page 106 and 107: SUBJECT:Policy #VI-7Naming of KGH A
Page 108 and 109: Appendix ANamed Recognition - KGH A
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Board policy manual & workplace conduct - Kingston General Hospital

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