Board policy manual & workplace conduct - Kingston General Hospital

ISSUED BY:AUTHORIZED BY:CATEGORY:COMMITTEE:KGH Board of DirectorsKGH Board of DirectorsBoard EffectivenessArticle B: Governance ProcessGovernanceNUMBER: V-B-7ISSUE DATE: April 2010REVISION DATES:REVIEW DATE: April 2011PAGE: 1 of 1SUBJECT:BOARD AND INDIVIDUAL DIRECTION AND NON-DIRECTOR EVALUATIONArticle 4.11(m) of the By-law requires that a Director participates in the evaluation of theperformance of the Board as a whole and of their own performance as a Director. The scope ofthe evaluation will include an assessment of the effectiveness of the Board as a whole in fulfillingits roles and responsibilities and of the processes and structure of the Board and its committees.It will also include an assessment of the performance of individual Directors in fulfilling theirresponsibilities.The purpose of evaluation is to:i) Ensure continuous improvement of the Board, Committees and individual Directorsand non-Directors;ii) Obtain input for succession planning for the Board and Board Officers and reappointmentsof Directors and non-Directors;iii) Obtain input to guide the nomination of directors and non-Directors to serve anadditional term, in accordance with Article 4.02(a)(i);iv) Identify Directors’ and non-Directors’ education and development needs; andv) Provide an opportunity to provide feedback on effectiveness of Board and Committeemeetings.The Governance Committee will establish the annual process for evaluation of the Board andIndividual Directors based on the “Roles and Responsibilities of the Board of Directors” and the“Roles and Responsibilities of an Individual Elected and Ex-Officio Directors” as outlined in theBy-Law (Article 4.10 and 4.11). The Governance Committee in coordination with CommitteeChairs will establish a similar process for evaluation of Committee and Committee members (toinclude non-Directors). Respondent anonymity will be respected; survey respondents will not berequired to identify themselves.External resources may be used as appropriate to ensure an effective process.The Governance Committee will provide a summary report of the evaluation of the Board as awhole to the Board of Directors including key issues to be addressed to ensure continuousimprovement of the Board, as a whole.The Governance Committee will develop a process to engage the Board Chair, GovernanceCommittee Chair and Committee Chairs in providing feedback to individual Directors andcommittee members on their performance.