Adopted Budget - Bedford County, Virginia

COUNTY OF BEDFORD, VIRGINIASUPPLEMENTAL APPROPRIATIONS POLICYAdopted October 28, 1996REQUESTS FOR SUPPLEMENTAL APPROPRIATIONS FOR FUNDS THAT HAVE BEENRECEIVED.Requests for supplemental appropriations for funds that have already been received are to beforwarded to the County Administration Office with documentation that the funds have beendeposited with the Treasurer. County Administration then prepares the request, including codingof the corresponding revenue and expenditure accounts, for the Board’s consent agenda. If theCounty Administration Office can not determine if the funds have been received from thedocumentation provided, then the request will be returned to the department for furtherdocumentation.REQUESTS FOR SUPPLEMENTAL APPROPRIATIONS FOR FUNDS THAT ARE EXPECTEDTO BE RECEIVED.Requests for supplemental appropriations for funds that are expected to be received in the futureare to be forwarded to the County Administration Office with documentation as to the totalestimate of the amount of funds to be received, the anticipated expenditure and reimbursementschedule. Only funds that are anticipated to be received within the current fiscal year will beeligible for supplemental appropriation. Staff will then prepare these requests, including thecoding of the revenue and expenditure accounts, for the Board’s consent agenda. Anydepartment or agency who requests a supplemental appropriation to fund a reimbursable grantmust forward copies of all requests for reimbursement from the grant to the CountyAdministration Office so that revenues can be properly coded and tracked when they arereceived. After the Board approves the requests, the County Administration Office will establish aproject tracking schedule and will include a monthly report to the Board showing the status ofeach supplemental appropriation approved.bos\sapolicy