Final RFP for supply, installation, configuration ... - DOITC Rajasthan

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Supply, Installation, Configuration & Integration of IT infrastructure for State Data Center, e-Secretariat & Other Projects [NIB No. F5(776)/DoIT/Tech/13/I/10766/2013 dated 23-08-2013] sub-assemblies, spares, etc. with genuine OEM components to make the system functional/ operational as per SLA. This also involves software assurance services as per ‘Software Assurance Services’ clause. b) provide a helpdesk number, email address so that end-user may report problems, if any, using any of the available methods. B. Project Activity, Deliverables& Timelines The milestones, deliverables and time schedule for the implementation of the project would be as follows:- a) The time specified for delivery and other activities as mentioned in the table below shall be deemed to be the essence of the contract and the SI shall arrange supplies and provide the required services within the specified period. b) It should be noted that any delay in the project timelines shall attract Liquidated Damages (LD) to the SI as per the details mentioned in subsequent sections of this bidding document. c) “T” is the event marking DoIT&C issuing the work order to the selected bidder i.e. SI. S. Milestone/ No. Phase 1. Implementation Phase 2. Testing & Commissioning Phase Scope of Work Deliverables Timelines (T=Date of WO) Implementation Delivery Challan T+60 days (as per Clause OEM Warranty A-1 of SoW) Certificates for Hardware items OEM Software Support / Assurance Certificate Inspection Report by Testing & Commissioning (as per Clause A-2 of SoW) DoIT&C Installation Reports Acceptance Test Report by DoIT&C T+ 75days 3. Support Services Phase Support Service (as per Clause A-3 of SoW & Warranty and support clause) Quarterly SLA attainment reports After end of each quarter for support period Page 14 of 88
Supply, Installation, Configuration & Integration of IT infrastructure for State Data Center, e-Secretariat & Other Projects [NIB No. F5(776)/DoIT/Tech/13/I/10766/2013 dated 23-08-2013] 5. INSTRUCTION TO BIDDERS (ITB) 1) Sale of Bidding/ Tender Documents a) The sale of bidding documents shall be commenced from the date of publication of Notice Inviting Bids (NIB) and shall be stopped one day prior to the date of opening of Bid. The complete bidding document shall also be placed on the State Public Procurement Portal and Procurement portal. The prospective bidders shall be permitted to download the bidding document from the websites and pay its price while submitting the Bid to the procuring entity. b) The bidding documents shall be made available to any prospective bidder who pays the price for it in cash or by bank demand draft, banker's cheque. c) Bidding documents purchased by Principal of any concern may be used by its authorised sole selling agents/ marketing agents/ distributors/ sub-distributors and authorised dealers or vice versa. 2) Pre-bid Meeting/ Clarifications a) Any prospective bidder may, in writing, seek clarifications from the procuring entity in respect of the bidding documents. b) A pre-bid conference is also scheduled by the procuring entity as per the details mentioned in the NIB and to clarify doubts of potential bidders, only those who have purchased the bidding document, in respect of the procurement and the records of such conference shall be intimated to all bidders and where applicable, shall be published on the respective websites. c) The period within which the bidders may seek clarifications under (a) above and the period within which the procuring entity shall respond to such requests for clarifications shall be as under:- a. Last date of submitting clarifications requests by the bidderas per NIB b. Response to clarifications by procuring entityas per NIB d) The minutes and response, if any, shall be provided promptly to all bidders to which the procuring entity provided the bidding documents, so as to enable those bidders to take minutes into account in preparing their bids, and shall be published on the respective websites. 3) Changes in the Bidding Document a) At any time, prior to the deadline for submission of Bids, the procuring entity may for any reason, whether on its own initiative or as a result of a request for clarification by a bidder, modify the bidding documents by issuing an addendum in accordance with the provisions below. Page 15 of 88
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Final RFP for supply, installation, configuration ... - DOITC Rajasthan

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