Final RFP for supply, installation, configuration ... - DOITC Rajasthan

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Supply, Installation, Configuration & Integration of IT infrastructure for State Data Center, e-Secretariat & Other Projects [NIB No. F5(776)/DoIT/Tech/13/I/10766/2013 dated 23-08-2013] ii. The selected bidder shall commit adequate resources to comply with its obligations under this Exit Management Clause. g) Exit Management Plan i. The selected bidder shall provide DoIT&C or its nominated agencies with a recommended exit management plan ("Exit Management Plan") which shall deal with at least the following aspects of exit management in relation to the SLA as a whole and in relation to the Project Implementation, the Operation and Management SLA and SOWs. ii. A detailed program of the transfer process that could be used in conjunction with a replacement operator including details of the means to be used to ensure continuing provision of the services throughout the transfer process or until the cessation of the services and of the management structure to be used during the transfer; and iii. Plans for the communication with such of the selected bidder's, staff, suppliers, customers and any related third party as are necessary to avoid any material detrimental impact on DoIT&C operations as a result of undertaking the transfer; and iv. If applicable, proposed arrangements and Plans for provision of contingent support in terms of business continuance and hand holding during the transition period, to DoIT&C or its nominated agencies, and Replacement Operator for a reasonable period, so that the services provided continue and do not come to a halt. v. The Bidder shall re-draft the Exit Management Plan annually after signing of contract to ensure that it is kept relevant and up to date. vi. Each Exit Management Plan shall be presented by the selected bidder to and approved by DoIT&C or its nominated agencies. vii. In the event of termination or expiry of SLA, Project Implementation, Operation and Management SLA or SOWs each party shall comply with the Exit Management Plan. viii. During the exit management period, the selected bidder shall use its best efforts to deliver the services. ix. Payments during the Exit Management period shall be made in accordance with the Terms of Payment Clause. x. It would be the responsibility of the selected bidder to support new operator during the transition period. Page 56 of 88
Supply, Installation, Configuration & Integration of IT infrastructure for State Data Center, e-Secretariat & Other Projects [NIB No. F5(776)/DoIT/Tech/13/I/10766/2013 dated 23-08-2013] 7. SPECIAL TERMS AND CONDITIONS OF TENDER & CONTRACT 1) Payment Terms and Schedule a) Payment schedule - Payments to the SI, after successful completion of the specified project deliverables & related services as per SoW, would be made as under: - S.No. Milestone Deliverables Payable Amount 1. Implementation Phase 2. Testing & Commissioning Phase 3. Warranty/software Support Services for a period of 3 Years Delivery Challan OEM Warranty Certificates for Hardware items OEM Software Support / Assurance Certificate Inspection Report by DoIT&C Installation Reports, Acceptance Test Report by DoIT&C Quarterly SLA attainment reports 70% of total value of actual items delivered & inspected 12% of total value of actual items tested, installed and commissioned. [In case, an item is not installed even after 2 months of supply, where the delay is not on the part of the supplier, it will be treated as commissioned for the purpose of releasing payment] Remaining 18% of total value of actual items tested and commissioned (as applicable) in 12 equated quarterly installments over a period of 3 years i.e. 1.5% per quarter for Package A & B and 8 equated quarterly installments over a period of 2 years i.e. 2.25% per quarter for packages C & D at the end of each quarter and upon submission of invoice/bills (in triplicate) along with all supporting documents b) The supplier’s/ selected bidder’s request for payment shall be made to the purchaser in writing, accompanied by invoices describing, as appropriate, the goods delivered and related services performed, and by the required documents submitted pursuant to general conditions of the contract and upon fulfilment of all the obligations stipulated in the Contract. c) Due payments shall be made promptly by the purchaser, generally within sixty (60) days after submission of an invoice or request for payment by the supplier/ selected bidder, subject to successful execution of work to the satisfaction of the purchaser. d) The currency or currencies in which payments shall be made to the supplier/ selected bidder under this Contract shall be Indian Rupees (INR) only. e) All remittance charges will be borne by the supplier/ selected bidder. f) In case of disputed items, the disputed amount shall be withheld and will be paid only after settlement of the dispute. Page 57 of 88
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Final RFP for supply, installation, configuration ... - DOITC Rajasthan

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