Fayette County Board of Education - Fayette County Public Schools

K.22 APPROVAL OF BID, INTERIM AND PROPOSED CONTRACTS, AND A
REVISION TO THE BG-1 PROJECT APPLICATION FOR THE RENOVATION
OF MILLCREEK ELEMENTARY SCHOOL
BG 10-259
BACKGROUND AND RATIONALE: The renovation of the existing Millcreek Elementary School is listed as
priority 1c.7 on FCPS’s 2009 District Facility Plan. Pearson & Peters Architects produced final Construction
Documents for bidding describing a renovation of the existing building and the construction of an addition totaling
approximately 70,000 SF to serve 625 students. The program is consistent with other recent FCPS elementary
school projects. The design consultants’ last BG-3 Statement of Probable Cost estimated the construction cost to
be $12,216,577. The project is planned to start construction around June 6, 2011. Portions of the building will be
vacated in three phases to complete the work while instructional activities continue. Final completion is planned for
August, 2012. On Thursday, April 14, 2011, four general contractors submitted proposals on a base bid and 10
alternate bids. The results of the bidding are as follows:
Alternate Bid Nos. BASE BID plus Nos.
BIDDER BASE BID 1, 3, 4, 5, 6, 7, 8, 9 & 10 1, 3, 4, 5, 6, 7, 8, 9 & 10
1 Preston Construction $8,593,000 $179,700 $8,772,700
2 D.W. Wilburn, Inc. $8,800,000 $169,400 $8,969,400
3 Isaac Tatum Construction $8,780,000 $203,000 $8,983,000
4 Alliance Corporation $8,909,414 $169,000 $9,078,414
Alternate #1= Hardware Manufacturer; Alternate #2=Plastic Laminate Casework; Alternate #3=HVAC Manufacturer; Alternate #4=Controls
Manufacturer; Alternate #5=Security Alarm Manufacturer; Alternate #6=Fire Alarm Equipment Manufacturer; Alternate #7=PA System
Manufacturer; Alternate #8=Food Service Equip. Manufacturer; Alternate #9=Gym Floor; Alternate #10=Terrazzo Floor
PROPOSAL: Based on the review of these proposals, the FCPS staff and the design consultants recommend
acceptance of the base bid of $8,593,000, plus Alternates 1, 3, 4, 5, 6, 7, 8, 9 and 10 for $179,700. This would
bring the value of the proposed total general construction contract with Preston Construction to $8,772,700
(21.55% below the BG-3 estimate). An existing separate price contract with U.S. Specialties, a KEDC vendor,
allows FCPS to purchase the higher quality plastic laminate casework for the project for a combined total of
$129,449, a savings of $3,051 over Alternate 2 submitted. This eliminates the need to accept Alternate 2. The
FCPS staff and the design consultants recommend approval of the proposed contract and revised BG-1. Upon the
Board’s approval, these documents will be submitted to the KDE District Facilities Branch for review and approval.
Approval will allow the award of a contract and renovation of Millcreek Elementary School to commence with
minimal delay. In order to take advantage of lower financing costs, the bond sale for this project will be combined
with the bond sale for the renovations of Breckinridge, Cardinal Valley, Clays Mill and Mary Todd Elementary
Schools in May, 2011. An interim contract will be required until bond proceeds are available. Based on this
recommendation, a revision to the BG-1 is required as follows:
Revised BG-1 Total Proposed BG-1
(4/10)
Revision Total
Total Construction Cost: $12,216,577 $8,772,700
Architect/Engineer Fee: $739,229 $620,388
Bond Discount: $247,829 $166,160
Fiscal Agent Fee: $96,194 $3,285
Contingencies: $610,829 $438,635
Furnishings/Equipment: $525,000 $597,692
Furnishings/Computers: $100,000 $173,903
HVAC Balancing & Asbestos Abatement $65,000 $65,000
Technology Network Systems (KETS), telephone, etc.: $45,000 $35,000
Surveys, Printing, Advertisement, etc.: $50,000 $50,000
Special Inspections: $13,178 $40,000
Professional Consultant: $20,000 $20,000
99 April 25, 2011