Faculty Manual - COST Home Page - Texas Southern University

forms provided by the Registrar for priority grades a few days earlier than other grades.
The grading system to be employed is set forth in official University catalogs.
Faculty is required to submit grades within the prescribed time limit. If there are unusual
circumstances, which prevent meeting the deadline, teachers are advised to discuss the
matter with their dean or department chairperson. All grades shall be submitted in person
to the Office of the Registrar.
a. Grade Changes
Should a faculty member discover an error in the grade submitted for a student, he/she
must send a letter through his/her department chairperson and dean explaining the reason
for the error and giving the correct grade to the student. This letter must be approved by
the department chairperson and the dean before the grade is changed in the Office of the
Registrar. After such a change, the letter becomes a part of the student’s permanent
record.
b. Reporting Small Classes
Whenever (1) any undergraduate class falls below an initial enrollment of ten students by
head count, as of the twelfth day of each semester of the Fall or Spring semester or the
fourth class day of each term of the Summer Session, or (2) any graduate class falls
below an initial enrollment of five students by head count, this information shall be
reported to the department chair and relayed to the administration, which must make a
report of such classes to the Board of Regents. If this class size is justifiable, the class
may be continued. If, however, the class is determined to be unnecessary or unjustifiable,
the class will be deleted.
c. Twentieth Day and Fourth Day Reports
During the regular academic session, the official class enrollment as of the twentieth day
is compiled and sent to state agencies. This information becomes the basis for the
computation of the University appropriations. The enrollment as of the fourth day of
summer term is used for similar purposes. The procedures for making these reports are
the following:
1) Temporary class lists secured directly from the Registrar’s Office are made available
to each teacher through his department chairperson. These lists show all students
enrolled, and they should be checked against the roll kept by the class instructor.
2) Dates of individual drops or withdrawals are extremely important. “Dropped” or
“Withdrew,” with the date of action, is to be written opposite the name of the student
for whom the faculty member has an official drop or withdrawal card.
3) Each faculty member should check to see if auditors are enrolled in his/her classes. If
so, they re not to be counted in the total enrollment, and “Audit Only” should be
written beside their names.
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