Getting Started with LibreOffice 3.3 - The Document Foundation Wiki

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What is LibreOffice? LibreOffice is a freely available, full-featured office productivity suite. Its native file format is OpenDocument, an open standard format that is being adopted by governments worldwide as a required file format for publishing and accepting documents. LibreOffice can also open and save documents in many other formats, including those used by several versions of Microsoft Office. LibreOffice includes the following components: Writer (word processor) Writer is a feature-rich tool for creating letters, books, reports, newsletters, brochures, and other documents. You can insert graphics and objects from other components into Writer documents. Writer can export files to HTML, XHTML, XML, Adobe’s Portable Document Format (PDF), and several versions of Microsoft Word files. It also connects to your email client. Calc (spreadsheet) Calc has all of the advanced analysis, charting, and decision-making features expected from a high-end spreadsheet. It includes over 300 functions for financial, statistical, and mathematical operations, among others. The Scenario Manager provides “what if” analysis. Calc generates 2-D and 3-D charts, which can be integrated into other LibreOffice documents. You can also open and work with Microsoft Excel workbooks and save them in Excel format. Calc can export spreadsheets to Adobe’s PDF and to HTML. Impress (presentations) Impress provides all the common multimedia presentation tools, such as special effects, animation, and drawing tools. It is integrated with the advanced graphics capabilities of LibreOffice’s Draw and Math components. Slide shows can be further enhanced with Fontwork’s special effects text, as well as sound and video clips. Impress is compatible with Microsoft’s PowerPoint file format and can also save your work in numerous graphics formats, including Macromedia Flash (SWF). Draw (vector graphics) Draw is a vector drawing tool that can produce everything from simple diagrams or flowcharts to 3- D artwork. Its Smart Connectors feature allows you to define your own connection points. You can use Draw to create drawings for use in any of LibreOffice’s other components, and you can create your own clip art and add it to the Gallery. Draw can import graphics from many common formats and save them in over 20 formats, including PNG, HTML, PDF, and Flash. Base (database) Base provides tools for day-to-day database work within a simple interface. It can create and edit forms, reports, queries, tables, views, and relations, so that managing a connected database is much the same as in other popular database applications. Base provides many new features, such as the ability to analyze and edit relationships from a diagram view. Base incorporates HSQLDB as its default relational database engine. It can also use dBASE, Microsoft Access, MySQL, or Oracle, or any ODBC-compliant or JDBC-compliant database. Base also provides support for a subset of ANSI-92 SQL. Math (formula editor) Math is LibreOffice’s formula or equation editor. You can use it to create complex equations that include symbols or characters not available in standard font sets. While it is most commonly used to create formulas in other documents, such as Writer and Impress files, Math can also work as a 10 Getting Started with LibreOffice 3.3
standalone tool. You can save formulas in the standard Mathematical Markup Language (MathML) format for inclusion in web pages and other documents not created by LibreOffice. The advantages of LibreOffice Here are some of the advantages of LibreOffice over other office suites: • No licensing fees. LibreOffice is free for anyone to use and distribute at no cost. Many features that are available as extra cost add-ins in other office suites (like PDF export) are free with LibreOffice. There are no hidden charges now or in the future. • Open source. You can distribute, copy, and modify the software as much as you wish, in accordance with either of LibreOffice’s Open Source licenses. • Cross-platform. LibreOffice runs on several hardware architectures and under multiple operating systems, such as Microsoft Windows, Mac OS X and Linux,. • Extensive language support. LibreOffice’s user interface is available in over 40 languages, and the LibreOffice project provides spelling, hyphenation, and thesaurus dictionaries in over 70 languages and dialects. LibreOffice also provides support for both Complex Text Layout (CTL) and Right to Left (RTL) layout languages (such as Urdu, Hebrew, and Arabic). • Consistent user interface. All the components have a similar “look and feel,” making them easy to use and master. • Integration. The components of LibreOffice are well integrated with one another. – All the components share a common spelling checker and other tools, which are used consistently across the suite. For example, the drawing tools available in Writer are also found in Calc, with similar but enhanced versions in Impress and Draw. – You do not need to know which application was used to create a particular file. For example, you can open a Draw file from Writer. • Granularity. Usually, if you change an option, it affects all components. However, LibreOffice options can be set at a component level or even document level. • File compatibility. In addition to its native OpenDocument formats, LibreOffice includes PDF and Flash export capabilities, as well as support for opening and saving files in many common formats including Microsoft Office, HTML, XML, WordPerfect, and Lotus 1-2-3 formats. Using an extension (included): the ability to import and edit some PDF files. • No vendor lock-in. LibreOffice uses OpenDocument, an XML (eXtensible Markup Language) file format developed as an industry standard by OASIS (Organization for the Advancement of Structured Information Standards). These files can easily be unzipped and read by any text editor, and their framework is open and published. • You have a voice. Enhancements, software fixes, and release dates are communitydriven. You can join the community and affect the course of the product you use. You can read more about LibreOffice and The Document Foundation on their websites at http://www.libreoffice.org/ and http://www.documentfoundation.org/. Minimum requirements LibreOffice 3.x requires one of the following operating systems: • Microsoft Windows 2000 (Service Pack 4 or higher), XP, Vista, or 7 • GNU/Linux Kernel version 2.6.18 and glibc2 version 2.5 or higher is required • Mac OS X 10.4 (Tiger) or higher Chapter 1 Introducing LibreOffice 11
Page 1 and 2: Getting Started with LibreOffice 3.
Page 3 and 4: Contents Copyright.................
Page 5 and 6: Formatting spreadsheets using theme
Page 7 and 8: Chapter 13 Getting Started with Mac
Page 9: Chapter 1 Introducing LibreOffice
Page 13 and 14: Free LibreOffice support FAQs Docum
Page 15 and 16: Parts of the main window The main w
Page 17 and 18: Docking/floating windows and toolba
Page 19 and 20: What are all these things called? T
Page 21 and 22: You can also open an existing docum
Page 23 and 24: Figure 12: The LibreOffice Save as
Page 25 and 26: Figure 14: Navigation toolbar • T
Page 27 and 28: Chapter 2 Setting up LibreOffice Ch
Page 29 and 30: Figure 19: Filling in user data Gen
Page 31 and 32: Memory options In the Options dialo
Page 33 and 34: Graphics output - Use anti-aliasing
Page 35 and 36: Tip Color options You can use the e
Page 37 and 38: On the LibreOffice - Fonts page: 1)
Page 39 and 40: Figure 31: Showing or hiding text,
Page 41 and 42: General Load/Save options Most of t
Page 43 and 44: • If you are importing a Microsof
Page 45 and 46: Export - Display warning When the L
Page 47 and 48: • Check special regions includes
Page 49 and 50: Figure 45: The AutoCorrect dialog i
Page 51 and 52: What is a template? A template is a
Page 53 and 54: Figure 46: The Styles and Formattin
Page 55 and 56: Caution Make sure that there are un
Page 57 and 58: Using the Template Management dialo
Page 59 and 60: Caution Deleting styles If your doc
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Figure 54: Saving a new template An
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Caution Note If you choose Keep Old
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Resetting the default template To r
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3) Click the Commands button and ch
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Compiling an automatic table of con
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What is Writer? Writer is the word
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Section or object information When
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Working with documents Chapter 1, I
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Selecting a vertical block of text
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Tip If you click Find All, LibreOff
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Checking spelling and grammar Figur
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You can customize word completion f
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Tip Autoformatting To remove manual
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Note Turning on hyphenation for the
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For a document with terms and trans
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Changing page margins You can chang
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To do this: 1) Place the cursor wit
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• To hyperlink to an object such
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Figure 86: Inserting a bookmark Usi
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What is Calc? Calc is the spreadshe
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Figure 89. Formula Bar In a spreads
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Figure 92: Text Import dialog, with
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Moving from cell to cell Figure 94:
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If you have a lot of sheets, then s
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Selecting sheets You can select eit
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Figure 100. Insert Sheet dialog Del
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Unfreezing To unfreeze rows or colu
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Entering data using the keyboard Mo
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Caution Choices that are not availa
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Figure 111: Defining a new fill ser
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Replacing all the data in a cell To
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Shrinking text to fit the cell The
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Autoformatting cells and sheets You
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Figure 120: Hiding or showing cells
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Custom sort order Select the box, t
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Details You can specify which detai
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Deleting a page break To remove a p
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Setting the contents of the header
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What is Impress? Impress is LibreOf
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It is also possible to perform the
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Workspace views Each of the workspa
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Figure 135: Dialog to set the page
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Renaming slides Right-click on a th
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5) Click Next. The Presentation Wiz
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Tip If you do not know the names fo
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There are two types of text boxes t
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In text boxes created automatically
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Adding tables For displaying tabula
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Styles All of the characteristics o
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Figure 146: Loading slide masters f
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Figure 147: Configuring the slide f
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To hide a slide, right-click on the
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What is Draw? Draw is a vector grap
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Status bar The Status bar is locate
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Figure 155. Changing the color pale
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Changing the color of the grid poin
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Choosing line endings Several types
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line will look. Every mouse click s
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Drawing geometric shapes Geometric
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Selections for rotating objects are
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Dynamic size modification of object
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You can change some properties from
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Mirror copies Move the axis of symm
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Combining multiple objects Using Dr
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Type or paste your comment into the
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Introduction A data source, or data
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On the first page of the Database W
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Figure 176: Selecting fields for th
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forms, and reports. Notice that a t
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Figure 179: Changing field properti
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Adding data to the list table List
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Figure 185: Update options and Dele
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Step 4: Get joined fields. Figure 1
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Figure 191: A selected control •
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Caution Do not use Control+click wh
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Note Figure 199: Type of list conte
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To widen the Date column, move the
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Tip b) Right-click the Heading 2 st
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Accessing a spreadsheet as a data s
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Writer documents To insert a field
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• To select multiple rows, hold d
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To create a new record while in ano
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Figure 219: Sorting order page 1) C
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Figure 222: Query table Step 4: Set
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Figure 228: Typing in calculation o
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Note Creating reports To fully use
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Step 5: Choose layout Use default s
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Figure 240: Adding an additional fi
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Figure 243: Realigned columns in a
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Chapter 9 Getting Started with Math
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You can enter a formula in three wa
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Figure 250. Result of entering 5 an
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Figure 252. Symbols catalog—used
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How can I make a formula bigger? Th
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Markup Result int from Re f ∫ ℜ
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The fn is replaced by a numbered fo
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Introduction This chapter provides
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Figure 265: General print options P
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Figure 267: Printing a selection of
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a) In the Ranges and copies section
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2) Click Properties to open the Pro
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Figure 271: General page of PDF Opt
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Figure 272: Initial View page of PD
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Security page of PDF Options dialog
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If you choose E-mail as Microsoft [
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Figure 281: Sending a document as a
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Chapter 11 Graphics, the Gallery, a
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Figure 282. Insert picture dialog L
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Inserting an image using a scanner
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By default, the Gallery is docked a
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5) When done, click the Save icon t
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The selected drawing function remai
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Figure 290. The Fontwork Gallery 2)
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Using the Formatting toolbar Now le
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Figure 295: 3D-Settings toolbar Mov
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Introduction This chapter describes
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You can also use the Navigator to i
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To erase the link text or button fr
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2) Choose or browse to the document
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7) Chose where to save the file and
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• WebCast: generates an ASP or Pe
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9) Click Create to generate the HTM
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Your first macros A macro is a save
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4) Be certain to open the library c
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There are advanced topics that are
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4) Press Tab to add the tab without
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Cursor movements are used for all o
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A computer scientist would use Figu
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Importing macros The LibreOffice Ma
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2) Select the library and module in
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Figure 311: Assign macro to an appl
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Writing macros without the recorder
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Chapter 14 Customizing LibreOffice
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3) In the Save In drop-down list, c
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Figure 316: Adding a command to a m
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2) The Add Commands dialog is the s
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Assigning shortcut keys In addition
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4) Click Save. A confirmation dialo
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Presenter Console Provides extra co
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Introduction You can use LibreOffic
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Managing documents Shortcut Keys Re
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Appendix B Open Source, Open Standa
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How is LibreOffice licensed? LibreO
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Why do I need Java to run LibreOffi
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File formats LibreOffice can save t
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Index 3 3D objects 189 A accepting
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positioning 188 properties 287 Draw
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LibreOffice Basic Macros dialog 311
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enabling 31 quotation marks 117 R r
Page 359:
user interface options 31 user inte
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