Standards and Guidelines for Electronic Medical Record Systems in ...

H. Sample EMR Monitoring and Evaluation sheet 32,33
Measure Questions Indicators
EMR use, acceptability and
reliability
Improvement of patient care
Is the EMR available during
clinic hours?
Is staff trained to use the
EMR?
Do staffs use the EMR
system?
Do the staffs feel that the
EMR is useful to them?
Do providers use the EMR
decision support features
to guide patient
management?
No. of unscheduled power outages per
week
No. of times per week that computers
malfunction
% of staff trained and using the EMR
% of patient records entered into the EMR
% of staff who feel that the system is useful.
No. of staff who use EMR to support clinical
decisions
No. of staff who use clinic reports to guide
patient management
Improvement of record keeping
Improvement of reporting
Does the EMR system
improve record keeping?
Does the EMR improve
timeliness of aggregate
reports?
Do the health managers use
the EMR reports?
% of patient records entered correctly
when compared with paper records
% of managers who use the EMR reports
for decision making.
General Section (Observation)
Is the EMR System still in use? YES NO
Is equipment in good working order? YES
NO
If NO, list out the equipment that is not working
Equipment Fault Description Fault Reported? Yes/No
32 G. Rutherford, S. Yoon, A. Johnson, G. Kennedy, U. Khan, L. Packel, N. Smith, H. Spindler. Guidance
document for Evaluating Electronic Patient Monitoring Systems for HIV Treatment and Care, June 2008
33 Victor Balaban, Lela Baughman, Christopher Bishop, Meklit Hailemeskal, Xen Santas, Steven
Yoon. Developing an Electronic Medical Record (EMR) System Implementation Plan: Guidelines and
Template.
Standards and Guidelines for Electronic Medical Records Systems in Kenya 105