Standards and Guidelines for Electronic Medical Record Systems in ...

Observe the use of the system. Is the EMR used for patient registration?
YES
NO
How many visits did you observe in which the EMR was used for patient registration? _____ out of
______
How long did it take to register a patient?
Patient 1
Patient 2
Patient 3
Average registration time
________ minute(s)
________ minute(s)
________ minute(s)
________ minute(s)
Observe data entry into the EMR. Does the EMR have a system of detecting data entry errors?
YES
NO
Sample 10 patient files and compare the records with the EMR records. How many patient records
are correctly entered compared with the paper records?
________ out of ________
User Survey
What is your role in the EMR system use? ______________________
How often do you use the EMR system?
Never Always Sometimes (How many times? _____)
Have you received training for your role described above? YES NO
How often do you receive mentorship for the EMR use?
Never Monthly Quarterly Semi-Annually
How many times per week in the last month have you had problems accessing the EMR?
None 1-3 times 4-8 times More than 9 times
In the last month, have you used the EMR to determine when to put a patient on ART?
Never Always Sometimes (How many times? _____)
In the last month, have you printed out a report (of missed appointments, of late CD4 counts etc) to
aid in clinic management?
Never Always Sometimes (How many times? _____)
Please select the most appropriate answer:
The EMR system is easy to use:
Strongly agree Agree Disagree Strongly disagree
The EMR system makes my work easier
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