Standards and Guidelines for Electronic Medical Record Systems in ...

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Estimating Human Resource Numbers
Numerous proposals have been made on how to determine the number of staff needed to
successfully implement and operate an EMR system. However, most suggestions have been
program dependent and are difficult to generalize across the entire health sector.
The following table, generated from one such recommendation, offers a general guideline that can
be used to estimate the number of data clerks needed to ensure quality data collection using an
EMR system. 27
No. of Patients on ART
in the clinic
Derived clinic load,
patients/day (assuming
20 clinic days per
month)
Data clerk hrs/wk
needed
No. of full time data
clerks required
assuming 40 working
hrs/wk
100 5 10 0.25
400 20 40 1
800 40 80 2
27 Forster, M., Bailey, C., Brinkhof, M. W., Graber, C., Boulle, A., Spohr, M., Balestre, E., May, M., Keiser, O., Jahnf,
A., & Eggera, M. (2008) Electronic medical record systems, data quality and loss to follow-up: survey of
antiretroviral therapy programmes in resource-limited settings. Bulletin of the World Health Organization 86, .
Standards and Guidelines for Electronic Medical Records Systems in Kenya 67