Standards and Guidelines for Electronic Medical Record Systems in ...

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Is there a computer at each point of service? YES NO Operational System Support From where will the facility derive support for the EMR system: Facility Based Support available Remote support from _________________________ (indicate source) Service Level Agreement with Vendor What is the estimated response time for the available support? _____ hrs Data Backup and Security Procedures for data backup are documented? YES NO Antivirus Antivirus system available for all computers? YES NO Source of updates for antivirus systems: Direct Internet Connection Downloaded updates availed every _____ days None Staff and Training How many of the following staff are present at site and will use the system: Medical Doctors Nurses Clinical Officers Pharmacists Health Records Information Officers Data Clerks Data Officers Laboratory Staff How many staff have been trained on the following competency areas as defined in the EMR standards: High Level Managers _____ IT Administrators _____ Data Managers _____ Data Entry Personnel _____ Summary Standards and Guidelines for Electronic Medical Records Systems in Kenya 93
Please mark as appropriate: Site has access to power at least 75% of the day Site has computer equipment at minimum a desktop computer, a printer and a UPS Site staff has trained staff to use the system and to handle the workload based on defined competencies Physical Security of equipment is ensured Site has access to support personnel and this support is available within 24hrs of a reported problem Site has access to data communication facilities to transmit and receive data at least 75% of the times Site has access to voice communication facilities to contact support personnel at least 75% of the times Standards and Guidelines for Electronic Medical Records Systems in Kenya 94
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Ministry of Medical Services Minist
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Acknowledgements This initial publi
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Change Management Process .........
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Architecture Enterprise Architectur
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and without the ability to share pa
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Purpose of this document This docum
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Globally, several organizations hav
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will be reviewed by the technical w
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Section Introduction The section de
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The above listed documentation requ
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Clinical Decision Support This refe
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H = Requirements. These items tare
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4.3. System has the capability to r
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10.2. System has the capability of
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16. Children’s Health 16.1. Syste
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The recommendations in this section
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Backup Backup is the procedure for
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Case Example: Building an EMR syste
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o Date medically eligible to start
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o Height o Blood pressure o BMI Whe
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· Form 711 - Cross-sectional quart
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Section Introduction Within the hea
Page 46 and 47: Data Transmission Protocols There a
Page 48 and 49: i. EMR systems ii. Patient Identifi
Page 50 and 51: Summary Primary Actor Secondary Act
Page 52 and 53: Use Case Title Summary Primary Acto
Page 54 and 55: Business Rules Pre-condition(s) Cor
Page 56 and 57: Section Introduction The implementa
Page 58 and 59: Requirements 1. Servers and worksta
Page 60 and 61: informatics skills in order to effe
Page 62 and 63: competencies will be of greater use
Page 64 and 65: esponsible for utilizing the inform
Page 66 and 67: expertise, this cadre is also likel
Page 68 and 69: Data Quality and Confidentiality Id
Page 70 and 71: Demonstrate use of mouse functions
Page 72 and 73: Health facility management plays a
Page 74 and 75: A locally stored backup log should
Page 76 and 77: · User related issues could also b
Page 78 and 79: Upgrade Scheduling The EMR system n
Page 80 and 81: Monitoring is an ongoing, continuou
Page 82 and 83: down these alerts on a notification
Page 84 and 85: Hardware requirements Other infrast
Page 86 and 87: System Costs, Ownership and Sustain
Page 88 and 89: their health records upon request o
Page 90 and 91: A. Sample EMR Implementation Plan E
Page 92 and 93: deployment of the EMR (i.e. change
Page 94 and 95: C. EMR Readiness Assessment Checkli
Page 98 and 99: D. Security Policy Template Documen
Page 100 and 101: 1.9 Employees shall not access, sto
Page 102 and 103: E. Information Asset Inventory Name
Page 104 and 105: G. Sample Service Level Agreement T
Page 106 and 107: • Determine appropriate incident
Page 108 and 109: H. Sample EMR Monitoring and Evalua
Page 110 and 111: Strongly agree Agree Disagree Stron
Page 112 and 113: Functional areas Attributes Compone
Page 114 and 115: Functional areas Attributes Compone
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