Standards and Guidelines for Electronic Medical Record Systems in ...

Functional
areas
Attributes
Components to be
evaluated
Measurements
methods
Indicators
surveyed)
% of providers who use the system for
every patient (num = # of providers who
say they use the system for every patient;
denom = total # of providers who use the
system)
% of providers who feel the system is
adaptable to all of their needs (num = # of
providers who state system is adaptable;
denom = total # of providers surveyed)
Timeliness
How long was the patient
visit?
Time-flow
analysis
Average time of patient visit
Stability /
Availability
Is there a back-up paper
system in place?
Staff Survey
% of patients who have a back-up paper
record (num = # of patients with back-up
record; denom = total # of patients)
Usefulness
Did the EMR identify
problems with data
entered?
Staff survey
Observation of
system
Does the EMR have a system to detect
data-entry errors?
% of staff who feel that the in-built data
edit checks are adequate (num = # of staff
who state that edit checks are adequate;
denom = total # of staff surveyed)
Simplicity
Do data clerks think that
entering data is easy?
What problems occur
when entering data?
Staff Survey
% of data clerks who think that entering
data is easy (num = # of data clerks who
state data entry is easy; denom = total #
of data clerks surveyed)
Data Entry
Can the system be
modified while entering
data?
EMR
System is modifiable
Flexibility
How well does the system
handle data errors (e.g.,
does it freeze up)?
Can the user override
incorrect system assigned
values?
Are data entered correctly?
Data validation
% of fields entered correctly
Data Quality
Is there a system for
control checks on data?
Is the system accurate in
Staff Survey
when compared to the paper system
(num=# of fields entered correctly; denomtotal
# of fields)
Standards and Guidelines for Electronic Medical Records Systems in Kenya 110