District Resource Guide - Polk County School District

From Library Media Services
TIPS TO MANAGING TEXTBOOKS
Textbook Manager Information
The following might be useful information that will lead you to having a successful year using the
Textbook Manager Program.
BEGINNING OF THE YEAR
Set up due dates in Back Office under Textbook Polices> select Loan Period Tab>add Loan Period >
Should be the teachers last work day
Make Location changes that are needed
STUDENT TO TEXTBOOK REPORTS
If you are trying to see if you need additional textbooks, you can run a “Student to Textbook Statistics
Report.” This report compares the enrollment per class to the number of textbooks you have per class.
This allows you to see if you might have a shortage of textbooks for a certain course.
CHECKING OUT BOOKS
At the beginning of the year, all textbooks that will be used by your students or teachers should be
checked out. This will make it possible to see what textbooks are extras and available for transfer to
other schools.
TRANSFERRING BOOKS
It is the school’s responsibility to obtain the needed books by utilizing Textbook Manager. You can
view which schools has extra textbooks by:
• Select the “Catalog” tab > Textbook Search>
• Find title
• Type in the title and look in “Polk County Schools Media Centers”.(if searching for teacher
editions make sure appropriate box is checked)
• Click ‘Go”
• Select the title that you were looking for and click details.
• Click the “Copies” tab. Then you will see a list of all the schools having that book and what is
available.
When you find a school with extra copies of the book you need, you must contact that school by phone
or email and request a transfer. It is the requesting school’s responsibility to make arrangements for
picking up the textbooks. The sending school must enter the transferring barcodes into Textbook
Manager.
• Go to Catalog>Transfer Textbook>Upload>
• Select School Site>Transfer by Barcode>
• Start scanning barcodes to create barcode list>
• Once barcodes are scanned>Transfer
The requesting school must receive the transfers into Textbook Manager when the books have arrived
at your school.
• Go to Catalog>Transfer Textbook>Track
• Transferring barcodes will be displayed>Receive
• Select>One-at-a-time
• Start scanning barcodes of textbooks received