District Resource Guide - Polk County School District

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ESOL Procedures Changes and Pertinent Information for the 2011-2012 School Year All procedure changes are based on the EDC report conducted in the 2009-10 school year and the FTE audit findings conducted in the 2010-11 school year. Pre-School (Kindergarten) Placements: (review/new) o All Pre-School students (LY-T) were tested in May to determine placement for the 2011-12 school year. If the student scored FES, he/she was changed to ZZ in Genesis. If the student scored LES/NES, then he/she was changed to LY in Genesis. All paperwork was completed by the district staff and sent to the schools via courier. If a student wasn’t tested in May, he/she will need to be tested during the first few days of school. If the student scores FES, he/she will become LF and be monitored for 2 years. IPT Tests: (review) o Students in ESOL for more than 3 years MUST have an anniversary test 30 days BEFORE their anniversary test date. (See ESOL Procedures Calendar Checklist for dates.) The CELLA can only be used for the anniversary test for students that have entered the ESOL program in August. Eligibility Letter: (review/new) o Must be sent home every year with every LY indicating the CELLA results. This must be completed within 30 days of the start of school. New EXIT Criteria: (review) o The ESOL Department has completed the paperwork for all K-2 students based on the CELLA results and IPT Oral Test. All students proficient on both were exited. All students not proficient on CELLA or IPT were continued in the ESOL Program. All paperwork was sent to the schools via courier. o 3-12 students were exited with a proficient score on the CELLA and a 3 or higher on the FCAT Reading OR a passing IPT Reading/Writing score, if the tests were given in the same school year. All students not proficient were continued in the ESOL Program. The paperwork for all students has been completed and sent to the schools via courier. Returning Students: (new) o All LY students who have withdrawn from the district for more than 9 months must be retested upon reentry in Polk County Schools. Grade Followups: (new) o Grade Followups will no longer be printed in the ESOL Department and sent to the schools. An email with directions will be posted in the District Weekly Email at the end of each grading period. NOTES: (review) ELL Folders will be reviewed periodically by the assigned ESOL TRST. Notification of missing forms and pending cases will be emailed to the ESOL contact on a regular basis. ESOL Procedures Notebooks should be in the Assistant Principal’s office. We will be sending additions to this notebook soon. It is posted in Public Folders for your convenience.
ESOL Procedures Calendar Checklist 2011-2012 The following is a list of the most common activities requested of the schools with ELL students. All personnel assigned to the school that assist with any of the following activities should have a copy of this list. If you have any questions, please contact your school’s TRST. The items in RED were error findings in the recent audit. We will be audited next year. Please adhere to the dates given. PLEASE CHECK OFF EACH ITEM AS IT IS COMPLETED. August 22 ____ Print monthly ESOL Report - LYs and LPs (DEM024) – verify names on report from last year. Do the following: ____ If a student has an entry date of August, 2005, remove the 130 code. ____ If the student has an entry date of September 2006, 2007, or 2008 and is: K-2 Administer the IPT Oral and hold an ELL meeting to determine placement. 3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and hold an ELL meeting to determine placement. The test must be administered no more than 30 days before the anniversary date and the changes must be posted in Genesis before the anniversary date. For example, if a student has an anniversary date of October 14, 2007, the test must be given on or after September 14 and all the changes posted in Genesis on or before October 14. This includes any ELL Meeting you must hold because the Reading/Writing test is Limited! Parents must be invited to all ELL Committee Meetings. ____ File the DEM 024 report in ESOL Procedures Notebook. 23 ____ Middle and High Schools start testing new students. (IPT Oral and Reading/Writing) 23 ____ Elementary schools give IPT Oral Test to new students in grades 3-5. September 1 ____ Print monthly ESOL Report (LYs and LPs) – verify names on report. File report in ESOL Procedures Notebook. ____ If a student has an entry date of September, 2005, remove the 130 code. ____ If the student has an entry date of October 2006, 2007, or 2008 and is: K-2 Administer the IPT Oral and hold an ELL meeting to determine placement, even if the score is LES or NES. 3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and hold an ELL meeting to determine placement. The test must be administered no more than 30 days before the anniversary date and the changes must be posted in Genesis before the anniversary date. For example, if a student has an anniversary date of October 14, 2007, the test must be given on or after September 14 and all the changes posted in Genesis on or before October 14. This includes any ELL Meeting you must hold because the Reading/Writing test is Limited! ____ Print the DEM024 selecting LFs only. Check exit dates. If a student has an exit date of October 2009 or before meet with the teacher. If the student is doing well academically, no action is required on your part. If the student is struggling academically, hold an ELL meeting to determine if he/she needs to be placed back into the ESOL Program. 7-9 ____ Elementary schools give IPT R/W test to all students in grades 3-5 who scored FES on the IPT Oral. 10-17 ____ Elementary schools start giving the IPT Oral to grades K-2.
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POLK COUNTY PUBLIC SCHOOLS District
Page 3 and 4: New Administrators July 2010 to Jul
Page 6 and 7: PRINCIPAL, ASSISTANT PRINCIPAL, COU
Page 8 and 9: PRINCIPAL, ASSISTANT PRINCIPAL, COU
Page 10 and 11: WORK SESSION & BOARD MEETING AGENDA
Page 12 and 13: WORK SESSION & BOARD MEETING AGENDA
Page 14 and 15: POLK COUNTY SCHOOLS ASSESSMENT AND
Page 16 and 17: POLK COUNTY SCHOOLS ASSESSMENT AND
Page 18: POLK COUNTY SCHOOLS ASSESSMENT AND
Page 22 and 23: 2011 - 2012 School Supervision Scho
Page 24 and 25: Polk County Schools 2011-2012 8071
Page 26 and 27: DATE: August 25, 2011 FRED L. MURPH
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Page 30 and 31: Badge Monitoring System WHO DESCRIP
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Page 34 and 35: FLORIDA DEPARTMENT OF EDUCATION STA
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Page 61 and 62: August 4, 2011 TO: FROM: SUBJECT: A
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Page 81 and 82: or her school. Internal Accounts Po
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the previous step and will communic
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‣ To identify marginal employees
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• Request that the Superintendent
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[Insert Date] VERBAL WARNING WITH A
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Please make sure that you have had
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JUST CAUSE There must be “just ca
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Information Systems and Technology
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● Specific Testing Dates will be
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Polk County School students are goi
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POLK COUNTY SCHOOLS Strategic Plan
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Goal Objectives Strategy Evidence T
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End of Course (EOC) Human Capital M
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From Library Media Services TIPS TO
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Professional Development Dates for
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POLK TITLE I SCHOOLS 2011 - 2012 El
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Winter 2011-2012 Dress Code Informa
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d) Trespassing on others’ work, f
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C. Searches: See Part II, General R
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Page 46: Closing of the Mark Wilcox
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ather than being subjected to a vio
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Alternative Education Placement In
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Re-entry for ESE Students ESE stude
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District Resource Guide - Polk County School District

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