District Resource Guide - Polk County School District

‣ Do not hold money. Don’t wait until you collect all the money for
a fund raiser or other event before you turn it in. Turn in money
and completed RMC every day. Get a new RMC each day.
‣ You may choose to attach a roster, or student list to the RMC and
mark “See Attached” as long as all the required information is
either on the RMC or attached (i.e. Student name, description of
collection, account to be credited, amount of each collection, cash
or check, signature and date.)
Official Receipt
o Internal Accounts Policy # 1.122
‣ The Report of Monies Collected form should be signed and
dated by the secretary when received and an Official Receipt
should then be issued to the teacher or sponsor who collected
the funds from students providing documentation that the
funds were turned into the office.
‣ If you do not get an Official Receipt, ask for one. This is your
proof of what you turned in.
o PCSB- EMPLOYEE HANDBOOK & BENEFITS INFORMATION
‣ Money Collection – This section of the handbook summarizes
the above information (IA Manual Policy) and further states
that “each form is numbered and the school is held
accountable for each form. If it becomes necessary to void a
RMC form, write void on it and return it to the finance
secretary” - it also adds that “The financial secretary should
also sign and date the RMC and return it to you with an Official
Receipt attached. Your copy of the RMC and the OR should be
kept in a safe place.” This is your proof that you turned the
money in and how much money you turned in.