District Resource Guide - Polk County School District

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PRINCIPAL’S CHECK LIST – INTERNAL ACCOUNTS Deposit Requirements Deposit report must be signed by the principal – please monitor the following: • Deposits should be made at least weekly – and always before weekends and holidays – verify every Friday (and before any holiday) that secretary has made a deposit. We do realize that athletic events on Friday night can’t be deposited until Monday, but it must be deposited on Monday – no later. • All deposit paperwork should be filled out in ink, corrections should be lined through and initialed by person who changed the report – ask questions if this is not done • Report of Monies Collected (RMC) forms must be signed and dated by the teacher turning in the money and by the secretary receiving the money – since this is a transmittal form, it is essential that both the dates on this form are the same day • Dates on RMC should be recent- if not, question why there has been a delay • Be sure your staff knows when they sign the RMC they are attesting that they counted the money and agree that the amount is correct – this protects both the person turning in the money and the person accepting the money. This should be emphasized in orientation, staff meetings, etc. • Donations of $500 or more must receive board approval- if you see a donation on the deposit report, be sure the eagenda item for board approval has been submitted TEACHERS MUST TURN IN COLLECTIONS DAILY – again, this is for their own protection. If the money is left in their office and it comes up missing….they are responsible. This one is a definite opportunity for theft.
Internal Audit Information that is the Responsibility of Principals/<strong>School</strong>s to Send or Maintain Internal Audit Report or Information Time of Year Needed Method of Reporting Maintain forms for receipts of funds. These include; unused Reports of Money Collected Forms, Official Receipt books, Admission Tickets on hand, Report of Tickets Sold and Deposit report with supporting documentation. Maintain logs for receipts of funds. These include Official Receipts and Report of Monies Collected. Maintain Fundraiser forms including Approval Form (Form 828) and Financial Report (Form 829). Approval Form should be completed and approved by principal for all fund raising activities. Maintain Contracts. Principal has authority to enter into contractual agreements for certain contracts as listed in Internal Accounts Manual policy 1.013. Maintain copies of Purchase card monthly report, receipts, and credit card statements. Annual Financial Report (Form 830) AFR Deposits should be made at least weekly. Money should be kept in locked safe until deposited. Ongoing Ongoing Ongoing Ongoing Ongoing Due August 1 Weekly –before weekends and holidays Records should be available for review by Internal Audit staff at any time. Records should be retained at least three years. Records should be available for review by Internal Audit staff at any time. Records should be retained at least three years Records should be available for review by Internal Audit staff at any time. Records should be retained at least three years. Contracts should be available for review by Internal Audit staff at any time. Records should be retained at least three years. Records should be available for review by Internal Audit staff at any time. Records should be retained at least three years. Completed form sent to Carol Matthews in Internal Audit. All funds collected must be deposited with in 5 working days after receipt and on Fridays. Principal need to verify that deposits are made timely. 1
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POLK COUNTY PUBLIC SCHOOLS District
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New Administrators July 2010 to Jul
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PRINCIPAL, ASSISTANT PRINCIPAL, COU
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PRINCIPAL, ASSISTANT PRINCIPAL, COU
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WORK SESSION & BOARD MEETING AGENDA
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WORK SESSION & BOARD MEETING AGENDA
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POLK COUNTY SCHOOLS ASSESSMENT AND
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2011 - 2012 School Supervision Scho
Page 24 and 25: Polk County Schools 2011-2012 8071
Page 26 and 27: DATE: August 25, 2011 FRED L. MURPH
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Page 30 and 31: Badge Monitoring System WHO DESCRIP
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Page 55 and 56: ESOL Procedures Calendar Checklist
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Page 63 and 64: Caroline Weaver Auburndale Central
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Page 71 and 72: fundraiser, the boosters must sign
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Page 77 and 78: TRAINING FOR TEACHERS MONEY COLLECT
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Page 81 and 82: or her school. Internal Accounts Po
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Page 97 and 98: Employee Discipline: Documentation
Page 99 and 100: 6. Guidelines for future performanc
Page 101 and 102: Gathering the Facts The site superv
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Page 107 and 108: ‣ To identify marginal employees
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Page 117 and 118: Information Systems and Technology
Page 119 and 120: ● Specific Testing Dates will be
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Page 123 and 124: POLK COUNTY SCHOOLS Strategic Plan
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Goal Objectives Strategy Evidence T
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End of Course (EOC) Human Capital M
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From Library Media Services TIPS TO
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Professional Development Dates for
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POLK TITLE I SCHOOLS 2011 - 2012 El
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Winter 2011-2012 Dress Code Informa
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d) Trespassing on others’ work, f
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C. Searches: See Part II, General R
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Page 46: Closing of the Mark Wilcox
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ather than being subjected to a vio
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Alternative Education Placement In
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Re-entry for ESE Students ESE stude
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District Resource Guide - Polk County School District

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