District Resource Guide - Polk County School District

ESOL Procedures Calendar Checklist
2011-2012
October
2 ____ Print monthly ESOL Report (LYs and LPs) – verify names on report. File
report in ESOL Procedures Notebook.
____ If a student has an entry date of October, 2005, remove the 130 code.
____ If the student has an entry date of November 2006, 2007, or 2008 and is:
K-2 Administer the IPT Oral and hold an ELL meeting to determine
placement, even if the score is LES or NES.
3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and
hold an ELL meeting to determine placement.
The test must be administered no more than 30 days before the anniversary date
and the changes must be posted in Genesis before the anniversary date. For
example, if a student has an anniversary date of October 14, 2007, the test must
be given on or after September 14 and all the changes posted in Genesis on or
before October 14. This includes any ELL Meeting you must hold because the
Reading/Writing test is Limited! Parents must be invited to all ELL
Committee Meetings.
____ Fill out FCAT Modification Forms for all LYs 3 rd through 12 th grade.
____ Print the DEM024 selecting LFs only. Check exit dates. If a student has an
exit date of November 2009 or before, meet with the teacher. If the student
is doing well academically, no action is required on your part. If the
student is struggling academically, hold an ELL meeting to determine if
he/she needs to be placed back into the ESOL Program.
10-14 FTE week
12 ____ Print LEP Plans and file in students’ ELL folders inside cum folder.
15 ____ Print LEP Plans for students added this week and file in ELL folder in cum folder.
November
1 ____ Print monthly ESOL Report (LYs and LPs) – verify names on report. File report
in ESOL Procedures Notebook.
____ If a student has an entry date of November, 2005, remove the 130 code.
____ If the student has an entry date of December 2006, 2007, or 2008 and is:
K-2 Administer the IPT Oral and hold an ELL meeting to determine
placement.
3-12 Administer the IPT Oral and IPT Reading/Writing if appropriate and
hold an ELL meeting to determine placement.
The test must be administered no more than 30 days before the anniversary date
and the changes must be posted in Genesis before the anniversary date. For
example, if a student has an anniversary date of October 14, 2007, the test must
be given on or after September 14 and all the changes posted in Genesis on or
before October 14. This includes any ELL Meeting you must hold because the
Reading/Writing test is Limited! Parents must be invited to all ELL
Committee Meetings.
____ Print the DEM024 selecting LFs only. Check exit dates. If a student has an
exit date of December 2009 or before, meet with the teacher. If the student
is doing well academically, no action is required on your part. If the
student is struggling academically, hold an ELL meeting to determine if
he/she needs to be placed back into the ESOL Program.
____ Email concerning procedures for printing the ESOL Grade Followups will be in
the Weekly District Email.