Annual Report 2010-2011 (PDF - 2.47 mb) - Royal Botanic Gardens ...

Contents
Our Organisation
Risk Management Plan
During 2010–11, the Risk Committee and the Royal Botanic Gardens Board Victoria
approved an update of the organisation’s Risk Management Plan. The approved
Risk Management Plan is in accordance with the requirements of ISO 31000:2009
Risk management – Principles and guidelines.
The Royal Botanic Gardens’ Risk Management Plan adopts and applies a systematic
process to identify, analyse, assess, treat and monitor risk in the activities and
functions of the Royal Botanic Gardens so that the risk inherent in those activities
and functions is reduced. Risks are examined in the context of the existing
organisational controls, and the degree to which those controls are effective in
managing the risk is assessed and related to the level and degree of oversight
required. Results are reviewed quarterly by the Risk Committee.
The Royal Botanic Gardens Board Victoria uses the Risk Management Plan and
several other planning mechanisms to identify, understand and manage possible
positive and negative outcomes.
There has been no material change in the risk profile of the Royal Botanic Gardens.
Management continued to mitigate, to the extent possible, the ongoing effects
of climate change and operational costs that continue to rise by amounts greater
than CPI on an annual basis.
Critical Incident Planning Group
The purpose of the Royal Botanic Gardens’ Critical Incident Planning Group (CIPG) is
to co-ordinate the whole-of-organisation planning for responses to and recovery from
critical incidents, and to ensure that the organisation’s critical incident response documents
are consistent, effective and meet the requirements of relevant legislation and policies.
The framework for CIPG integrates Risk Management, Emergency Procedures, OHS,
Business Continuity Planning and Communications. The inaugural meeting of the CIPG
was held in September 2009. The committee meets on at least a quarterly basis.
During 2010–11, Business Continuity Plans were updated for both RBG Melbourne
and RBG Cranbourne. Scenario testing of emergency procedures and Business
Continuity Plans was undertaken.
The following critical incidents occurred and were managed effectively, with Business
Continuity Plans implemented as required, returning the Royal Botanic Gardens to normal
operations as quickly as possible and minimising disruption to business operations:
– On 20 August 2010, the Separation Tree at RBG Melbourne was vandalised
– On 13 October 2010 and 13 January 2011, there were major power outages
at RBG Cranbourne. These outages resulted in loss of IT services, power and
potable water availability
– On 21 October 2010, unpredictable wind conditions caused the Prescribed Burn
at RBG Cranbourne to cross the primary control line. The burn spread to an area
that was scheduled for a burn at a future time and was contained within the
secondary control line
– On 11 February 2011, heavy rain over the preceding days resulted in damage to
the RBG Melbourne site. This damage included minor rain damage to the Herbarium
and Library, Domain House, the Observatory Building, Works Yard buildings and
F-Gate Lodge, and washed out paths around Guilfoyle’s Volcano. It also contributed
to the Ornamental Lake rising to a level that partially restricted access to The Terrace.
Royal Botanic Gardens Board Victoria Annual Report 2010–11 page 17