department of defense handbook guidance for acquisition ... - NAVAIR

MIL-HDBK-29612-1Ab. Subcontractor delivers data via physical media in digital format - prime loads it intoCITIS.c. Subcontractor downloads its data directly into CITIS databases.d. Subcontractor becomes member of CITIS network and users have access to all of its data.D.8.2.3 CITIS data delivery. For most defense programs, a large volume of technical datawill be created by the contractor in support of the program. Before this data can be released foraccess through the CITIS, it must meet the programmatic requirements and pass the contractualrestrictions. Both the Government and the contractor must take precautions to ensure that data isnot released for CITIS access without the appropriate approval. Contractors will typically have adatabase of working data that is not made available to the Government. This data must passthrough a “contractual and programmatic filter” to determine whether the data content satisfiesthe program requirements and the data format meets the contractual restrictions before it isreleased to the Government. This process is no different from the current paper-based method ofdata delivery; it is simply performed electronically rather than on paper. When preparing itsCITIS approach, the contractor will also need to consider how data that has been delivered to theGovernment but has not yet been accepted should be handled to prevent data users (other thanthose reviewing the deliverable) from accessing and using that data prematurely.D.8.2.4 CITIS data acceptance. The contract must address the questions of what constitutesdata delivery, and who in the Government will receive, inspect, and accept the data. TheGovernment will specify in the contract the delivery methods for each CDRL item, and ifdelivery includes CITIS, this delivery may be in the form of either in-place delivery, in which thedata item is considered delivered once it becomes available on the CITIS, or it may be in theform of a physical data download by the Government from the CITIS. The following scenarioidentifies the steps taken by a typical program office in the receipt, review, and acceptance ofdigital data delivered in a basic CITIS environment. Figure 7 shows details on the CITISoperational environment. This scenario assumes that the program uses a local Governmentserver as the repository for data under review, and uses the contractor site as the repository forofficially approved and released versions of data deliverables:a. Data manager receives notice (via e-mail) from the contractor that the data item is readyfor transfer/download from the contractor’s server, along with information about the dataitem (e.g., file location and name).b. Data manager transfers/copies the data file from the contractor’s designated location tothe designated Government server location via a direct network connection or throughtelecommunications.c. Automated Data Processing (ADP) person inspects file for viruses, corruption, etc.,verifies the data content and format, and renames the file according to a pre-determinednaming convention. Note that this person only verifies that the file contains theinformation it is supposed to, not the technical content itself.102