department of defense handbook guidance for acquisition ... - NAVAIR

MIL-HDBK-29612-1APre-RFP/RFQACTIVITIESRFP/RFQ RELEASECONTRACTORPROPOSALAcquisition PlanningData Call ConductedCDRL DevelopedGCO DevelopedData Deliverables andTypesUsersUse of DataSupport InfrastructureDelivery Modes/Format/MediaSpecifications/StandardsCITIS PROPOSAL (if CITISrequired)Bidder Suggestion for MoreEffective InformationInterchangePROPOSALEVALUATIONSNEGOTIATIONCONTRACT AWARDImplement EvaluationPlanModification to GCOModification to Contractor'sApproachCDRL ModificationsUpgrade Infrastructure, ifRequiredFIGURE 3. The CALS GCO in the contracting process.C.4.2.1 Pre-RFP activities and RFP release. The GCO planning process should start asearly in the acquisition process as possible. The process for gathering the GCO informationshould simply be part of the overall data call during the pre-RFP activities. A GCO should bedistributed to the functional organizations along with the normal data call information.Development of a GCO will help ensure that the Government receives the correct version andformats of digital data needed to acquire and support a training program. A flow diagram of theentire process is shown in Figure 4. The suggested methodology to determine the dataacquisition requirements as diagrammed in Figure 4 is contained in paragraph C.5.1. During theGCO development process, the following will be determined and documented:a. The hardware and software systems the Government has, or is developing, to manage anduse the data.b. Data users, types of data, frequency of use, and timeliness of data access or delivery toeach user.c. Data use and the review and/or approval processes to support life cycle functions.d. Users' locations and their primary functions in support of the defense system.e. Data interchange requirements including format, media, applicable standards, andexisting telecommunications capabilities.71