department of defense handbook guidance for acquisition ... - NAVAIR

MIL-HDBK-29612-1AFIGURE 5. GCO Example - Continued.3.3.2 Comment/annotate (C). The IDE will provide users with the ability to evaluate andhighlight for future reference or to make annotations, approvals, and comments without the ability tochange the original file. Annotations will be associated with a specific item or location within adocument so that the annotations are displayed whenever that point or area of the document isdisplayed.3.3.3 Extract/process/transform (E). The IDE will provide authorized users the ability to extractand modify the format, composition, and structure of all or a portion of the data into another usableform without affecting the original content or format.3.3.4 Update/maintain (U). The IDE will provide authorized users with the ability to changedata either directly or through controlling software, in the active files on the host computer.3.3.5 Archive (A). The concept of archiving involves the placing of data into a repository topreserve it for future use. Once the Government assumes XYZ training configuration managementresponsibility, long-lived data, such as instructional performance requirements, media requirements,instructional media design, and training program structure should be delivered in accordance with theDDDS. These items will be archived for long-term storage and protection for future developmentalchanges and support purposes. Prior to the Government assuming XYZ training configurationmanagement responsibility, the record copy of most training data will remain with the primecontractor. Table 3-2 provides a summary of the data use requirements of XYZ training program datausers and depicts how the data is intended to be used. Note that this list is not intended to be allinclusive; rather it leads to a decision point for the format and delivery mode of the data deliverables.The numbers found in the ‘V’, ‘C’, ‘E’, ‘U’, ‘A’, and ‘2’ columns indicate how many of the Activitiessupporting this program use the CDRL data item in the manner indicated. Note: Two or moremethods may be required by a single user, the methods are not mutually exclusive.TABLE 3-2. Data use requirements summary for the XXZ program.DATA ITEM TITLE ITEM ID V C E U A 2Training Situation Document A001 5 1 0 0 1 1Instructional Performance Requirements Doc. A002 4 4 3 1 1 0Instructional Media Requirements Document A003 4 4 3 1 1 0Instructional Media Design Package A004 4 4 3 1 1 0Training Program Structure Document A005 5 5 3 1 1 2Course Conduct Information Package A006 4 4 3 1 1 1Training Conduct Support Document A007 3 3 2 1 1 0Training Evaluation Document A008 3 2 2 1 1 1Test Package A009 3 3 2 1 1 0Instructional Media Package A0010 3 3 2 1 1 0Training System Support Document A0011 3 3 2 1 1 0Legend: V=View only; C=Comment/annotate; E=Extract/process/transform; U=Update/maintain; A=Archive; 2=Secondarydistribution Note: Two or more methods may be required by a single user, the methods are not mutually exclusive.83