department of defense handbook guidance for acquisition ... - NAVAIR

MIL-HDBK-29612-1Ashould provide assistance.4.5.4 Contract Part IV: Representations and instructions. Sections K, L, and M apply onlyto RFPs. They are contained at the end so that when the contract is awarded, they can beremoved.4.5.4.1 Section K: Representations, certifications, and other statements of offerors(incorporated by reference). Section K identifies requirements for contractor representations,certifications, and binding statements. Usually, these requirements are identified by contractualclauses in Section I. The contracting officer prepares Section K after preparing other Sections.Contract clauses in other Sections may specify a contractor representation, certification, orbinding statement.4.5.4.2 Section L: Instructions, conditions, and notices to offerors. Use this Section toprovide information, instructions and RFP provisions not included in other Sections. Provideinformation to guide contractors in preparing proposals or quotations. Section L may alsoinclude contract clauses by reference as in Section I and other Sections. The following guidanceapplies to preparation of Section L:a. Instruct prospective offerors to submit proposals in several parts to meet agencyrequirements. Technical, and costing or pricing data should be in separate parts of theproposal. This eliminates the need for the contracting officer to separate the costinginformation from the package before giving it to the technical evaluation team.Additional instructions on proposal format may also include parts on management andadministrative data. Also identify requirements to include technical literature with theproposal.b. A good proposal structure helps to conduct an efficient source selection evaluation.Clearly describe the required proposal structure in this Section. Provide detailedinstruction on the organization, content, and format of the offeror's proposal. Ensure thatSection L proposal requirements match those in Section C. Also match Section Linformation with evaluation factors and criteria in Section M. A concurrent developmentof Sections C, L, and M will protect against inconsistencies between Sections. As theSections are being written, determine how to evaluate the requirement and how thecontractor's proposal should address each requirement.c. Include any provisions for excluding an offeror's proposal as being frivolous orunresponsive in this Section. Give the offeror enough information about what isconsidered frivolous or unresponsive to prevent any misunderstandings.d. Provide instructions on how to obtain copies of documents cited that are not providedwith the package.23