department of defense handbook guidance for acquisition ... - NAVAIR

MIL-HDBK-29612-1AFIGURE 5. GCO Example - Continued.2.3 Implementation planning. Key to the success of the SDD implementation effort is thedevelopment and implementation of programs and plans to support the seamless transfer of systemsand configuration management responsibility to the program manager and supporting activities. It isincumbent upon each XYZ training program manager to conduct SDD implementationplanning not only to support the goals and objectives of their individual programs, but also tosupport the goals, objectives and concept of operations set forth in this GCO and other projectplans. Program managers will also consider coordinating their IDE efforts with any on-goingcontractor efforts.2.4 Contractor IDE planning. The XYZ program contractors have an important role in planningand execution of the IDE. The XYZ training program will require each offeror to provide both acontractor’s approach to SDD and either a SDD Implementation Plan (SDDIP) or similar plan (e.g., anIDE Implementation Plan, Program Data Integration Plan, etc.). These documents are used to describethe contractor’s approach to SDD and their plan to implement SDD in accordance with this GCO.2.4.1 Contractor’s approach to SDD. The contractor’s approach to SDD is included in responseto the RFP, and describes the contractor's approach, experiences, and successes in the creation,management, use, and exchange of digital information. Information in the contractor’s approach isused to gauge the risk associated with the contractor's ability to provide the digital data products andservices required by the RFP. After contract award, the contractor’s approach should be used as thebasis for subsequent planning documents. As a minimum, the contractor’s approach to SDD shouldinclude:a. The contractor's approach and experiences in the management, use, and exchange ofdigital information. This description should include, at a minimum, a discussionconcerning the delivery of digital data.b. SDD program management, including program objectives and strategy, programmanagement responsibilities, and program management approach.c. Information system description, including source and destination systems, and relationshipwith Government receiving systems as depicted in the SDD GCO.d. Data protection and integrity, including risk assessment and system security certification.2.4.2 SDD implementation plan. The SDDIP should address capabilities for automating theaccess and retrieval of technical data, and provide for digital exchange and integration between andamong contractor and Government functional areas. The SDDIP should not be a static document, butshould be revised to reflect the reality of changing XYZ training program requirements, technology,and improved processes. Program managers may choose to develop CDRL, CLIN, or exhibit languagethat identifies each deliverable and the delivery method(s). The program manager may also choose toaccept alternative approaches to identifying and providing data deliverables that do not require therigidity of the formal CDRL process.81