Electronic Funds Transfer (EFT) Guide - Blackbaud, Inc.

E LECTRONIC FUNDS TRANSFER 57Until you close or remove the transmission file, ICVerify continues to check information in thetransmission file. The credit card transmission file is stored in the location entered on the File Location tabin User Options.• If the credit card is approved, ICVerify places an authorization code in the Authorization Code field ofthe batch. You can now communicate or “settle” with ICVerify to transfer the funds from the donor’saccount to your organization’s account. For information about how to settle your account with ICVerify,see your ICVerify user guide.• If the credit card is rejected, ICVerify includes an “N” in front of the authorization code. WhenThe Raiser’s Edge receives the response from ICVerify, The Raiser’s Edge strips the “N” from theauthorization code and puts a rejection code in the Rejection Code field of the batch. Examples ofrejection codes can be Invalid Account Number or Card Expired. To re-authorize the declined creditcards to ICVerify, you must first clear all declined authorization codes from the batch. For moreinformation about how to clear declined authorization codes from a batch, see “Clear DeclinedAuthorization Codes from a Batch” on page 57.This process does not actually transfer any funds. You must settle the account separately through ICVerify.For information about how to transfer credit card funds from a donor’s account, see your ICVerify userguide.7. If you mark Create control report and Preview, the Credit Card Control Report appears. If you markCreate control report and Print, the Credit Card Control Report prints. To close the Credit Card ControlReport, click the “X” in the upper right corner of the report. You return to the Data Entry grid of the giftbatch.Clear Declined Authorization Codes from aBatchNote: Effective July 15, 2011, The Raiser’s Edge no longer supports ICVerify.When you process credit card transactions, your authorization service or ICVerify automatically updates theAuthorization Code field after you create the transmission file and authorize your transactions.• If the authorization service approves the credit card transaction, it puts an authorization code that begins with“Y” in the Authorization Code field of the gift batch. The authorization service verifies that sufficient funds existin the account for transfer. If sufficient funds exist, the account is processed and a transfer of funds takes placeimmediately.• If ICVerify approves the credit card transaction, ICVerify puts an authorization code in the Authorization Codefield of the gift batch. An approval code only means the donor’s credit card account has a sufficient accountbalance to cover the financial transaction; at this point, no transfer of funds takes place. The transfer of fundstakes place when you settle the transfer in ICVerify. For more information about how to settle your accountwith ICVerify, see your ICVerify user guide.Note: Declined authorization codes begin with “N”.Likewise, when you process credit card transactions, your authorization service automatically updates theRejection Code field after you create the transmission file and authorize your transactions.• If the authorization service rejects the credit card transaction, it adds “N” in front of the authorization code.When The Raiser’s Edge receives the response, it strips “N” from the authorization code, converts the code totext, and puts the text into the Rejection Code field of the batch. Examples of rejection codes include the creditcard not being supported by the authorization service, credit card is expired, credit card is lost or stolen, invalidcard status, or unable to process transaction.