7 Components: the Function Pages - Developers

21 Executing and
Documenting an Event
21.1
In the Event Office
Readers
Authors
WikiAdmins
WebAdmins
With the start of the conference, the organizers have their hands full
to ensure that the lectures, workshops and podiums run smoothly. In
the process, they have set up the usual event office on site. Despite
all of the preparation, improvisation and continual crisis management
are now the order of the day. People cannot find their rooms,
there is no change left in the cash box, one of the beamers has disappeared,
and one of the lecturers has forgotten to bring the stone slabs
she needs for her presentation. Since people at the conference will be
speaking directly with each other, the computer takes a back seat as
a means of communication. However, we would still like to point
out a few aspects of TWiki that can be of assistance in executing
your event.
At first, the wiki is the central bulletin board for organizers and
participants alike. The event office, for instance, can announce room
changes via the wiki by projecting the program on a wall with a
beamer. Participants can find out about the current event program at
home or on the go. The current nature of this function makes wiki
not only a publication medium, but also the central organizational
medium. Any assistant can easily maintain an overview of room assignments
with a corresponding EditTable plugin.
Note: Remember that additional assistants – such as during check-in
– should be introduced to the software in a timely manner.
21.1 In the Event Office
Crisis
management
Bulletin board
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