7 Components: the Function Pages - Developers

Workshop
TWikis
Checking in
Adjusting the
RegistrationWeb
Internal
Administration
Identification
320
��
��
��
After the workshops, participants can immediately supplement texts
and publish their results. For instance, in “open space” conferences,
short summaries are written directly after an event, which are posted
in a central location. This makes it easier to pick up on ideas from
other events. Furthermore, it offers the possibility for participants to
centrally collect addresses and exchange ideas via the wiki.
21.2
Participant Administration/Registration Status
The bottleneck of a conference is the check-in. Participants must definitively
register, pay the fee and receive conference materials.
To be able to complete as many of the formalities of the registration
office as possible in TWiki, let us have another look at our RegistrationWeb.
As a reminder, the registration form and user pages of
registered participants are located on that web. It will now be expanded
by three more pages: InternalAdministration, Receipt and
ParticipantList. They primarily serve to take the load off of employees
in registering the expected rush of visitors on the first day as
quickly as possible while still keeping an overview of participant
numbers and finances – because nothing is more frustrating for visitors
than standing in line for hours right at the start of the conference
all because registration is not optimally coordinated.
21.2.1
The InternalAdministration Page
First we will generate the page InternalAdministration. It represents
the central contact point from which all activities originate during
the check-in procedure. We recommend simply generating a link to
this page in the left side menu bar of the RegistrationWeb.
The first step is entering visitors in the data management. The page
InternalAdministration must now be prepared for two scenarios:
1. A visitor is not yet registered and must thus be entered in the
TWiki system with all of his or her data.
2. A participant – in our case Mr. Stonecake – has already registered.
For the first case, the page contains a link to conference registration,
where an employee can enter the new person's data in the registra-
21 Executing and Documenting an Event