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and returning it to that office.
This request is valid until the student rescinds the request of nondisclosure.
V. Record Retention Location
The following University officials are designated as those individuals who have
responsibility for student records within their respective areas: (1) the Associate Dean of
the particular college in which the individual student is enrolled, (2) the Vice President
of Student Affairs, for all other records pertaining to students, excluding the College of
Medicine, (3) the Director of Career Services relative to student records maintained in that
office, (4) the Associate Dean for Academic Affairs, College of Medicine, (5) the Veterans
Affairs Specialist relative to student records obtained in that office, and (6) the University
Registrar for official academic records or transcripts.
Within the context of this policy relative to student records, these individuals designated
as a record official will maintain a listing of those student records within such record
officials’ responsibility indicating the location and general content of the records. Any
request made by the student relative to review of or disclosure of the student records,
including requests that public information not be disclosed, requests for disclosure to
third parties, and requests for access by the student should be directed to the particular
official. The only exception to this policy is when the student requests an official transcript
from the University to be sent to a third party, that request should be directed to the Office
of the Registrar. When content of a record is challenged under these procedures, the
record official will be the hearing officer for that area of records over which he or she has
responsibility.
VI. Right of Access and Review by Student of His/Her Education Record
A student has a right of access to any education record in accord with FERPA which
is maintained by the University and which is directly related to that student. The right
of access to education records includes the right to inspect, review, and see education
records(the cost of any copying to be paid by the student); and the right of hearing in the
event that the student wishes to challenge the accuracy or appropriateness of the record.
In order for the student to inspect a file or document maintained as an education record,
the student should make this request in the office of the appropriate records official. The
request must be initiated in writing on the forms maintained by the record official. In the
event that the student cannot personally appear for such requests, the student may request
a form through the record official in writing and that form mustbe returned to the record
official notarized. The request for inspection will be granted within forty-five (45) days after
the date of the request.
FERPA specifically excludes from review by the student the following types of education
records: financial records or any information contained within the financial records of
parents of the student; any confidential letters or statements of recommendation which
were placed in the education records of the student prior to January 1, 1975, and which
are used only for purposes for which intended letters of recommendation associated with
admission to educational institutions, application for employment, and receipt of honor
or recognition, if the student has signed a waiver of rights of access to said records of
recommendation. Nondisclosure of such records to the student also applies to those items
excluded from the definition of education records since those documents are not considered
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