The Lowdown 23-24

VIII.
Mandatory I-9 Policy
All new student employees are required by the provisions of the Immigration and Reform and
Control Act of 1982, to complete a government form I-9.
1. The hiring manager or designee is to advise the new employee to report to the Payroll Office
before or on the first day of work prior to reporting to his/her work location. Student
nurses/workers located at the hospitals may go to their respective Human Resources Office.
2. Upon completion of Section I (or Sections I and II) the new student employee will be given an I-9
completion receipt to take to the hiring department. The student employee is not allowed to
begin work until they provide the hiring department with this receipt.
3. Those who do not provide acceptable documentation as required for Section II of the I-9 form on
the first day of employment, are required to return to the Payroll Office in person within three
business days of the first day of work with acceptable documentation.
The Payroll Office will notify hiring managers/designees of any new student employees who fail to
comply within three business days and advise the department that the new student employee is to
be terminated immediately. The student employee cannot report to work for a fourth working day
with adherence to the federal act.
IX.
On-the-Job Injury (OJI)
The University of South Alabama strives to protect its employees from undue financial hardship
resulting from qualified job-related injuries. Student employees are eligible for benefits provided by
the OJI program. The injury must occur in the course and scope of duties as a University employee.
For additional information and instructions on how to apply, please visit the University’s Accidents
While on the Worksite website at
https://www.southalabama.edu/departments/financialaffairs/hr/accidents.html.
X. FICA Taxes
The IRS has announced through a private letter ruling that student employees who are enrolled less
than half-time (less than three hours graduate or six hours undergraduate) are subject to FICA taxes.
To comply with this ruling, student employees’ enrollment status will be verified each payroll period.
XI.
XII.
Graduation
A student employee cannot work after they graduate from the University of South Alabama.
Students must cease employment on the last day of finals during the student’s last semester. If a
student chooses to continue their education at the University of South Alabama, they must be
degree-seeking and cannot begin employment until the first day of classes.
Voluntary Services
Student employees will be allowed to participate in voluntary services under the following
conditions:
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