The Lowdown 23-24

ecords are to be released, and a request by the student for copies of the records that are
released if the student so desires. The student has the responsibility of sending a statement
to the University, signed by the party who is receiving the information, that the information
that is granted to the third party will not be transferred to other individuals or agencies
without the student’s prior consent. These guidelines must be met prior to the release of
educational records by the University of South Alabama.
The University of South Alabama, following a request/authorization, will grant access or
will release the education records to the third party. The cost of copying or reproducing
education records will be assessed against the student/third party so requesting.
Student records may be released, without prior student authorization, to certain designated
classes of individuals, agencies, or institutions, which include but are not limited to the
following and which are in accordance with FERPA:
1. Any University officials, including members of the faculty and staff, who have
legitimate educational interest.
2. Officials of institutions in which the student submits his or her desire to
enroll. The student will be notified of the transfer of this information. The
student will be sent a copy of the record, upon the student’s request, and will
be granted an opportunity to challenge the content of the record.
3. Certain representatives of Federal departments or agencies or State
educational authorities for purposes of audits, evaluative studies, etc. The data
that will be collected by these agencies will be protected in a way that prevents
personal identification except when specifically authorized by Federal law.
Also, the information will be destroyed once it is no longer needed.
4. Financial Aid Officers.
5. Accrediting organizations.
6. Organizations conducting studies for administrative evaluation tests, etc.
7. Parents of students who are considered to be dependents under the Internal
Revenue Code for Federal Income Tax purposes.
8. In accordance with judicial orders or lawfully issued subpoenas.
9. Appropriate individuals, agencies, and institutions in case of an emergency or
to protect the health or safety of the student or others.
For all of the above requests, excluding number one, the following information will be
placed in the education record of the student: a record of request for access, the legitimate
interest involved, and action taken relative to the request.
X. This policy statement is subject to change and revision as the experience with the
law and institutional policy changes.
XI. Questions regarding this policy or FERPA may be referred to the University of South
Alabama Attorney’s Office, Administration Building, Room 131, or by calling (251) 460-
6294.
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