The Lowdown 23-24

annually. Registration for existing Registered Student Organizations may be submitted by
currently enrolled students, only; submissions made by non-students will not be accepted. If a
student organization is inactive or does not register with the Office for one academic year, the
organization is subject to the policies and procedures required of new student organizations as
mentioned above.
Organization Dissolution
In the event that a Registered Student Organization fails to maintain Registered status for three
consecutive academic years, the organization shall be deemed as dissolved. Upon dissolution,
all remaining funds belonging to the student organization will either be donated to a non-profit
organization/agency of the student organization’s choosing, as listed in the student organization’s
constitution, or will be assumed by the Dean of Students Office.
Finances
Sound fiscal management procedures must be in place for all student organizations. These
procedures must be provided for within the organization’s constitution. With the assistance of
the advisor, student organization leaders should strive to conduct all financial business of the
organization in a responsible and ethical manner. All accounts are subject to audit and review by
the University of South Alabama.
On-campus Accounts
Every student organization may open an on-campus account for managing funds. Please visit our
website for more information on opening an on-campus account.
The advantages of using an on-campus account include:
• Support from University staff in regulating the use of funds
• Limited risk of misuse
• No annual fees or other material costs
• Easy to maintain when organizational leadership changes
• Tax exempt status
Off-campus Accounts
In the event that a student organization decides to open an off-campus account, the following
requirements must be met:
• The account must have two signatories, one of which must be the organization advisor
• The account name cannot include “USA” or “University of South Alabama”.
• Use of the University’s Tax ID number is prohibited
• Remove outgoing and add incoming signatories promptly
Other Tips for Off-Campus Accounts
• Use of an ATM or credit card is not recommended.
• Use a central mailing address, such as a USA Mail Hub Box to receive bank statements
and notifications.
• Allow all organization members access to financial records.
• Designate a secondary individual who is separate from the organization purchaser to
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