archives collection - American Academy of Family Physicians ...

APPENDIX 2:
CHFM RESEARCH POLICIES
To ensure proper care and use of the Center's resources, the following policies have been established
for their use:
1. The CHFM is a closed stack facility. This means that the collections are housed in a secure area
that is not accessible to researchers. The History Center’s staff will bring requested items to
researchers for use in the Center’s Library or another approved location.
2. Printed materials may be photocopied if it poses no harm to the material. However, History Center
staff will not reproduce some items due to their fragile or unique nature.
3. History Center staff will do all reproduction of the collections in CHFM offices or in another
approved location. Copies may then be removed for use by the researcher.
4. Some materials may have access restrictions based upon legal or confidentiality issues, or at the
donor’s request. Therefore, History Center staff reserve the right to refuse researchers access to these
materials.
5. The user assumes full responsibility and liability for copyright compliance of all materials used
from the History Center. CHFM also reserves the right to refuse to copy or permit the copying or
reproduction of materials which it feels may be in violation of copyright laws.
6. Fees may be charged for services such as lengthy reference searches, photocopying, faxing,
photograph duplication, rush orders, and publication. CHFM staff will provide a copy of
the Center’s fee schedule upon request (see Appendix B, Price List for Reproduction and Services).
7. The researcher must request permission to publish any materials belonging to the History Center
in writing prior to publication.
8. The researcher must agree to have the following statement accompany each published image from
the History Center’s collections: “Courtesy of the Center for the History of Family Medicine,
American Academy of Family Physicians Foundation.”
9. Upon completion, the researcher must send one copy of any publication using materials from the
History Center’s collections to the CHFM. This will become a part of the official archives of the
Center for the History of Family Medicine.
10. Smoking, eating and drinking in the History Center is not permitted.
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