GENERAL PRINCIPLES - Shivaji University

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failure of the computer system, the printed receipt books shall be used at the
counter.
3.6 No advance receipt shall be issued unless it is required under the rules of
Government, or required by the funds releasing authority, and is authorised by the
Superintendent/Assistant Superintendent who shall put his initials thereon. Such
receipts, if allowed to be issued, shall be taken note of by the clerk concerned, in
a separate register to be maintained by him for the purpose. Chief Accountant/Dy.
Registrar shall actually verify that all the amounts for which advanced receipts are
issued, are duly credited on the dates mentioned against each entry.
3.7 At the end of each month, the classified collection register (Form No. 3) shall be
closed and submitted to the Chief Accountant, by the Superintendent/Asst.
Superintendent after recording therein a certificate to the effect that he has
verified that all the amounts shown therein were actually received and credited on
the dates mentioned against them except those mentioned separately.
3.8 The Receiving Clerk shall in no circumstances keep any amount with him, whether
cash/cheques/drafts/money order /cash warrant/I.P.O, etc. at the close of the day.
In case, for want of particulars or for any other valid reason, no receipt could be
passed on the same day, such amount/DD/Cheque/IPO shall be handed over to
the Superintendent/Assistant Superintendent, at the close of the day. All the
cheques/Demand Drafts and IPOs shall be deposited in the bank on the next
working day (Form No.5).
3.9 All application forms received at the counter shall be entered in separate registers
to be maintained for the purpose, quoting the receipt number/challan number
under which the same are received. The applications will then be delivered to the
units/sections concerned and their signature obtained in the said register. Separate
registers shall be maintained in respect of (a) Applications for admission to
various University examinations in the form already prescribed for the purpose, (b)
Registration for the P.G. studies, (c) Convocation fees etc. A similar register shall
also be maintained in respect of all kinds of fees for which the application forms
are not received but only cheque/D.D. is received at the counter. In these cases,
cheque/D.D. shall be deposited to receipt head “Other Receipt” and the candidate
shall be reminded to submit the form. In case there is no response from the
candidate within a reasonable time, the amount shall be refunded.
3.10 In the case of receipts in foreign currency, the amount shall initially be credited to
the suspense account. A separate pay-in-slip shall invariably be used in respect
of each receipt pertaining to the suspense account. The concerned papers shall
be sent to the Assistant Registrar in charge. He shall note down the exact amount
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