GENERAL PRINCIPLES - Shivaji University

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(d)
(e)
Cheques in payment of service charges like electricity, telephone, rental,
ground rent, municipal taxes, insurance premium, deposits, inter-fund transfers,
Govt. dues and refund of unspent grants etc., shall be disposed of immediately.
Before the cheques are forwarded to the parties, the concerned Clerk shall
ensure that every cheque bears the date and signature of the drawer and that
it is accompanied by a covering slip which shall contain the full particulars of
the payment and the address of the party. In case the address is incomplete,
it will be his duty to obtain the complete address by referring to other records
in the office. Each slip will bear his initials in token of his having checked all
the details before the cheque is actually posted.
3.38 The Superintendent/Asstt. Superintendent (Cheques) shall ensure that the
undelivered cheques or the unpaid bills lying with the counter clerk are reviewed
every fortnight.
Demand Drafts and Letters of Credit
3.39 A separate register each for the issue of demand drafts and opening of letters of
credit shall be maintained by the Superintendent (Cheques) in the prescribed
forms. At the end of each week, the Superintendent (Cheques) shall submit to the
Asst. Registrar, a statement showing the demand drafts and the letters of credit
outstanding to be issued/opened as on that date together with the nature of follow
up action taken by him in the matter.
Payment of Money Orders
3.40 As far as possible no payment shall be made by Money Orders. In exceptional
cases, where payments are to be made by money orders, a statement showing
the particulars thereof shall be prepared. One copy of the statement shall be
used for office record and the other one sent to the post office together with the
cheque for the requisite amount.
Sr.
No.
Fund
Name &
Address
of the
party
Money
order
amount
Receipt
No. date
and post
office
Remarks (whether acknowledgement
received, complaints lodged with the
post office for non-receipt of
acknowledgement etc.)
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